Limiting Lawson Number Use

Hi,

Does anyone know if Lawson has the ability to lock a lawson number to a specific list of users within lawson?

We have a request to create a lawson number for a test our Lab department uses. They have expressed that the tests are very sensitive and should be handled with extreme care so they wanted to know if we can limit the access to certain lawson numbers.

We didn't know if we had the ability to "lock" a lawson number so that only specified users can order it.

Thanks
John

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Comments

Legacy Contributor

You can do this a couple ways:
1) Put the item on a template and only make a certain requester/requesting lcoation participants
2) If you use Purchasing/Inventory Class assignments on RQ04 Assign a one to the item and only assign it to the people you want to be able to order it.

Legacy Contributor

We lock specific items down on PO25 by using the participant requester ID or req location. Items can also be locked to a template in the same manner on PO15.

Legacy Contributor

Thanks for the feedback!

In PO15, I created a template and only assigned myself as a participant, which allowed only me to access the template, but other users can still find the lawson number in RQC without using the template. Can we prevent that?

Also, in PO25, where do you enter the requester ID as a participant? Found where to enter ther req location, but not requester ID's. We are on version 9 currently.

Thanks
John

downloadexport876_1 (2).zip

jon-athey

In the past we've used the purchasing class to limit certain items to specific individuals. The problem with this is that you have to assign every other purchasing class to all the requesters you don't want to access the item. If no classes are assigned to the requester they are wide open to see all items in the item master. If you limit your requesters to order by template in RQ04 (no search catalog or express order) you can lock the items down but if they can get to RQ10 it's still not really locked down.

Assigning a requesting location (there is no requester field) to the participants in PO25 just limits access to the agreement pricing and doesn't prevent others from ordering the item.

Legacy Contributor

I apologize, in PO25 it can be locked to location (inventory) or req loc in the participant list.

Legacy Contributor

Again, thank you for the responses. We are working on re-designing our current purchase class hierarchy in order to enable the lawson item ordering limitations.

John

Legacy Contributor

I just "locked" IT items - *IF* your lab has its own IC02/IC12 - if you add the item as active to it and then add it as INACTIVE to all other IC12s, RQC will refuse to even show it to all others and RQ10 refuses to release.

For IT, they don't want anyone but the warehouse to be able to order computers - but only certain requesters from the warehouse. We created a "duplicate" IC02 and IC12 of the IT Warehouse - same address, same ED40s - just the actual location id is different.

We then created the items for the laptop setups and the computer setups, added them to that location as active and all other locations as inactive.

Put the items on a template from that from location. Assigned the template to the specific requesters. No one else from IT can see the template, so those requesters are the only ones who can get to the right from location and generate the order.

So far, it's just in test, we're doing the show and tells for admin to sign off on it, but it's working.

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