Tracking hours to comply with Healthcare reform

We are a large healthcare organization with many pool and prn staff members. With Healthcare reform in 2014, hours need to be accumulated so that medical benefits can be offered to pool or prn who work an average of 30 hours per week. Is Infor addressing this for clients who are not using the benefits module? The accumulation must do a look back for hours so that we can comply with the regulation. We need to feed these hours to our non-Infor hosted benefits system. Any insight would be appreciated.

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Infor Lawson Human Resources Group - Discussion

Comments

slivak

What system are you using for timekeeping? I know that all of our discussions of employee hours tracking for ACA compliance have pointed us to our API timekeeping system.

If you must use Lawson, make sure you have a pay sum group set up for hours worked. Then it's fairly easy to pull previous hours worked by pulling only hours from that pay sum group. However, it may be difficult to get a true weekly average if you're paying on a biweekly pay cycle since all hours would be biweekly -- not weekly. This is why we're pulling from our timekeeping system instead of Lawson.

SOCIALSasPLvendornumbers.doc

sriman-shivakoti

I am certain, you meant pay class containing those pay sum groups.

We pay bi-weekly in Lawson and are planning to pull from Lawson because of our set up with employees working in multiple PLs under different employee numbers. You can pull by week if you enter time on either a daily or weekly basis because the PRTIME table does store week end dates.

I think it all depends on your organization's situation and assessment.

unknown

It looks like you need to include normal hours worked for those employees out on FMLA. I do not think these would these be included in your pay sum groups. Any ideas on how you would include these hours?

unknown

Margie,

What field in PRTIME holds the week end date?

sriman-shivakoti

Luckily our facility needed to track FMLA and other LOA hours so we have pay codes for that.

The field in PRTIME is WRK_END_DATE. It began to be populated in the latter 9.0.0 version and is in 9.0.1.

unknown

We are also setting up a pay class and sending a payroll file to our vendor to track eligibility.

How are people handling pay for work that is work paid by a unit, rather than hours? Example: for call pay I could get paid a specific dollar amount rather than hours while on call.

slivak

If we need to track the hours, but pay by the unit, we add their worked hours using a non-pay code.

unknown

How are you tracking FMLA hours? Are you entering hours for each day they are out on leave?

We created a report to pull the hours from the pay sum group but need to figure out how to track/add in the leave hours.

slivak

We're tracking FMLA in our timekeeping system.

sriman-shivakoti

We enter hours for FMLA and other leaves.

unknown

Who enters the hours? Do your employees have variable hours?

slivak

Departmental timekeepers enter/categorize FMLA hours in our timekeeping system.

cbertagnolli

We have our nurse case manager enter into our timekeeping system

unknown

Unit Hours: Thanks Mark. Who is adding the hours? Do you have this set up automatically or is someone maually looking for the comp codes then adding the tracking hours?

slivak

We set up FMLA tracking codes in our timekeeping system and all departmental secretaries are trained on how to select the appropriate codes (i.e. discerning difference between employee sick, family sick, sick child or just straight PTO.) Our HR Leave Specialist can also help departmental secretaries determine the correct coding or, when the situation requires it, do the coding/time entry for them.

patrycja-szymanska

Checking PRTIME on myself for the last pay period and our WRK_END_DATE has no date. We have week end dates in tr_date. I guess it depends on your setup...

vipin-katiyar

ORACLE SQL function to derive the end of the week date for any date:
TRUNC(,'DAY')+6
You could get end of week for time record dates if you or someone can run
SELECT TRUNC(prtime.tr_date,'DAY')+6 AS TR_WEEK_END
.
.
.
FROM prtime
WHERE . . . . . . . .

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