ACA Hours Conversion Process

Hello All,

I am working on a Process Automation that will convert Non-Hours based Pay Codes (i.e. On-Call Pay) and convert them to hours for ACA purposes. For example we have a pay code for 12 hour On-Call. 1 "hour" of this pay code represents 12 hours of service for ACA purposes. The automation has been built, but i am trying to come up with a way to prove the output from the automation.

Has anybody else built a proof for converting non-hours based pay codes into hours of service for ACA? I would be willing to trade my automation, which includes a sub-process to run the initial assessments, for a proof.

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unknown

Hi Tommy, We actually rely on the infor system out-of-box to produce the 1095c's and it is quite an involved process especially with COBRA. This year with recent acquisitions, I have opened a ticket with infor to get more information how to use the PR20.3 ACA Group Classification of hours for ACA, but I am finding this only impacts the PR271 report that can be used a validation reference. So we are still digging more into how infor calculates the hours and how to maintain any new pay codes in the calculation. If you have any information willing to share on that, please let me know. I am glad to share information as well.

unknown

Hey Mark,

Yes, we are utilizing Lawson's out of the box solution for 1095-c(s) as well. I believe the PR271 is an older program that was superseded by BN149 - ACA Measurement Assessment. I know we personally do not utilize the PR271.

I think I might be able to shed some light onto how Lawson calculates hours of service for ACA. Yes, you are correct a Pay Class needs to be defined on PR20.1 for a pay class ACA. On PR20.3 the Pay Summary Groups are referenced for each pay code that should be calculated. However, bear in mind that these need to be a 1 to 1 ratio. In other words each pay code inputted should represent an hour or pay as opposed to a unit. As each payroll is run Lawson takes the hours calculated in the pay class and adds it to the ACA Hours Table (can't remember exact table name), the output can be viewed on BN54 - ACA Hours. The hours listed on BN54 is then utilized by BN149 to determine if the employee is eligible for an Offer of Coverage based on hours worked.

Our issue is that we have some pay codes where each unit does not represent 1 hour of work. For example we have an on-call pay code for 8 hours. When an employee is put in for 1 unit of this pay code they should be given 8 hours of service for ACA Hours. We cannot add the pay code into the pay class as it would underrepresent the amount of hours worked by the employee, which is why I am trying to build an automation for this item. I am trying to figure out how I would prove the automation's calculation is correct for these non-hourly pay codes.

unknown

Hi Tommy,

Thank you for the explanation. It does make sense. We are trying to validate the addition of Paid Medical Leave hours in our ACA class when adding the PML code is added to PR20.3. It is hard to validate the change. We do see using the PR271 report a before change and after change impact to the calculation. The BN254 report does not show the before and after calculation of hours.

Do you have any suggestion on how to test or validate the change of adding PML hours to PR20.3?

The infor system help specifies hours are classified into four types of hours: Payroll Hours, LOA,Hours, External Hours, and ACA Hours - do you know where this distinction is set up?

Please share your thoughts.

Thank you, Mark

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