Tracking COVID PO's and expenses for HICS 256

Hello,

Would anyone be willing to share the best reports you are using to report your COVID expenses to your incident command? We are using the PO254, but it is hard to gauge when the expense becomes a AP expense, matched, outstanding, invoiced, etc. So, we refer to the MM280, but this doesn't seem to be the most efficient.

If you created something special in SQL, would you mind sharing?

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Infor Lawson Supply Chain Group - Discussion

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unknown

I should say we also refer to the AP275 to calculate the other. It is a lot of manual work.

unknown

PO220 might give you more data than PO54. We have a separate AU for Disaster that we charge things to and for COVID we have created an SCM Warehouse to pull in all PPE and other pandemic supply and donations. Corporate Finance has a spreadsheet that all the numbers are put into to document our truly insane burn rate and predict days on hand per patient/patient days/etc. I don't have it to share though.

unknown

You could charge everything to a separate accounting unit, that's the quick and easy way. Or you could attach all spending to one or various activities within the same activity group.

Pat MacArthur

We also have a separate AU for COVID and we have created an IC12 location, however, we would like for all items charged to departments out of that IC12 location to still be charged to our COVID AU instead of to the department AU. Any suggestions?

unknown

Create an IC04 GL Category for DIST Disaster or name of your choosing and hard code the issues line to the AU and that would take care of the IC21s.

Reqs would need to change the AU on the header before adding any lines and that means the requester would need rights and be trained - OR - create new req locs.

We created new req locs per building and put any further clarifications in the Deliver To line.

unknown

Also a note for those using and IC12 location to track - you may want to consider running IC130 daily if you don't already do so.

sue-moerlein

Hello, I wanted to provide a link to a video that we have prepared on Infor's v10 Supply Chain management capabilities for tracking products associated with expenditures for COVID-19. This video will walk thru Infor’s recommendation on setting up standard functionality for Major and Minor Purchasing Classes and some reporting options that will provide the ability to track expenditures across your Supply Chain Management v10 applications.

Infor Lawson V10 ›

*V10 Customers who licensed Infor Birst and v10.2 Lawson Supply Management Analytics for Birst

Today, Thursday, April 16^th at 2pm CST, we will conduct an Ask the Experts session for v10 where you can connect with Infor resources and other customers to discuss these features, ask questions, and if desired, share how your organization is addressing the management of COVID-19 supplies.? We hope that you will be able to join today's call so that we can assist with your COVID-19 questions with the Infor experts.

Today’s session held for Supply Chain Management for v10 applications will include:

Supply chain setup for purchasing class
Transaction processing
Standard reports / Reporting
Infor Process Automation flows

https://infor.webex.com/meet/john.carrico

Also, please reference the KB article 2123227 on Infor Xtreme for COVID-19.

If you are not able to join today's call - please reach out to me at sue.moerlein@infor.com. I will be glad to setup individual meetings to assist with your COVID-19 transaction and reporting requirements.

Thanks,

Sue

sue-moerlein

I would like to share a link to the COVID Expenditure Tracking Tutorial prepared by Infor Finance Product Management team for Lawson v10.

Watch now

Please let me know if we can provide assistance. I can be reached at sue.moerlein@infor.com.

Thanks,

Sue

unknown

Hello Sue! Thank you for sending. I am unsure if we use Birst. We are on V. 10 & use LBI for our Analytics. I am just not sure about the Birst feature, but I am going to attend the meeting just incase. Since you offered, I am going to connect you with our Budget Director over email.

unknown

Thanks Kat! I hope you are all doing okay down there. Yes, we have a different AU. I do not know why the PO220 did not occur to me, because our Purchasing Team runs it all the time.

unknown

Thanks, Sue. Unfortunately we are not Birst clients.

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