Purchase From Locations and Remit To's

We are evaluating a possible change in how we manage our Purchase From Locations and Remit To info. We're considering using a 4 digit abbreviation for divisions rather than POO1, POO2. For example, Stryker Craniomaxillofacail would be CRAN, Stryker Endoscopy would be ENDO, etc. Is anyone currently doing this and what are the benefits? Also, are users creating an ROOx and POOx entry for all divisions or only when the purchase from location is different from the remit to location?

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Comments

jon-athey

We have been using a semi-generic code since we implemented and it has been working well. For instance, we have 4 hospital locations (Midland, Alma, Clare and Gladwin) each has their own ship-to account for a vendor. So we have four Purchase From Locs built- MID1, ALM1, CLR1 and GLA1. For some vendors it gets more complicated depending on how many divisions the vendor has, Medtronic and J&J are good examples. For J&J Healthcare we might have MID1, ALM1 and CLR1, then J&J Ortho Clinical would be MID2, ALM2 and CLR2. AP will build R00x (remit-to) locs when the Purchase From loc is different.

dechevar

We chose to use Purchase From as little as possible. It creates more maintenance for pricing and contract management. All J&J divisions are ordered through J&J vendor and usage by division is handled by manufacturer code. Total usage, which captures X items, is determined through third party analytics such as VHA Spend Essentials or HCIQ. Accounts are handled via EDI translation tables.

We do use the Remit To vendor function for Stryker. We set up individual Vendor IDs for each division and use a Pay To Vendor on AP10 to remit to a different address.

jon-athey

We don't use purchase from locs on agreements so maintenance is not an issue. For EDI vendors, the location code isn't necessary to send the correct ship-to account but for Fax orders, which for us is a little over 40% of all POs, the account number is pulled from AP10.2.

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