I setup a deduction code with the option 'D' All/None-No Arrears and when the payroll finished up, there were indeed arrears created on the PR39.1. I'm trying to determine how to not have to delete them from the PR39.1.
Are you sure these were current arrears and not old ones--or even one-time deductions? What kind of deduction is it? What is the rest of your set-up?
Hi. These were indeed one-time deductions. Does that make a difference?
Yes, that makes a difference. If this had been a deduction that had been set up on PR14/PR15, it would've behaved as you expected--but OTDs behave differently because they're loaded directly into the PR39. Under your PR05 set-up (option D), a one-time deduction has to be taken all at once or not at all. It doesn't create arrears; it just sits there until the entire thing can be deducted. When you look at the PR39, you should see a difference in the information below the deduction.
With my examples, granted my deductions are set up to create arrears if they can't take the whole amount, but I'm going to explain the different messages in the PR39, so that's why I'm using them as examples. In my screen shot below, if you can read it, the top one, outlined in red, is a one-time deduction for food service charges. It has been sitting there since 12/7/19 because this person hasn't had enough pay to take the deduction. There is no message underneath the PR39 entry. It's not arrears, it's simply still a deduction with a Current status. The next two entries, outlined in purple, are health deductions--employee and company--and the message below each entry says "No Payment Arrears". That means these arrears were created by the PR139 for someone who didn't have any time records for the 5/15/20 paycheck. And the last entry, outlined in green, has a message that says "Payment Arrears". This means the arrears were created for the employee health deduction on 5/1/20 because the employee had time records, but didn't have enough pay to take the deduction. IF the health deductions were set up with option D--All or None/no arrears, there simply wouldn't be any PR39 entry at all. It would just be a missed deduction that wouldn't ever be collected without manual intervention.
Sorry...that was a really long answer. I just know I never had anyone teach me these things when I started processing payroll, so it took me quite some time to notice the different messages and behaviors.
THANK YOU VERY MUCH!!!! I never knew the difference. This is the first time that we are using one time deductions that are not to be deducted, if they are not taken the first time. I will adjust our process to account for this. Thanks again for the great explanation.
