Vendor merge and division buyouts

We are trying to work through the changes related to items in Lawson for the Depuy Synthes merger.
We are told by AP that they have to create a new vendor # because of the new tax ID # and move the previous Depuy Orthopedics and previous Synthes items under the new vendor.

We have thousands of Synthes items setup in Lawson, is there a legit way to continue using our existing Synthes vendor # and change the legal name and tax ID?

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Comments

pcesarz

I would love to know as well - with all the merging going on with the manufacturers, we find we are updating items all the time.

We are currently working thru the same issue. Our AP departments policy is that they have a one-to-one relationship with the vendor and tax ID number. Since Synthes merged into Depuy's tax ID number, we have to move all of our items. AP will not use the Pay To vendor because it messes up 1099's and when we look at payment history we have to remember to look at both Synthes and the vendor they used as the pay to vendor. Mind you, these are internal policies. If Lawson can work more to our advantage I would love to know how as well.

jreese

How does using Pay To vendor mess up 1099's? We use it here with no reported issues.

pcesarz

Here's what our AP department says about the 1099's and Pay to vendor:
History is recorded on the parent vendor, not the pay to. Data has to be merged but you cant pick and choose which invoices to pull. It starts with a date range and everything comes over.

I believe the biggest thing is that if they use the Pay to vendor they need to run the merge program so they send out one accurate 1099. Running the merge program moves all invoices over to that vendor. So if you need to look up invoices, and use the Pay to vendor, you need to remember to look them up under all vendor numbers that were used.

cpashley

Gretchen - would you be able to provide me with any documentation that you have regarding this merger. We have not received any literature and our SCM group has not forwarded any information to our AP department. We are getting conflicting information through the invoices and how they are coming through our EDI partner.

gtesche

Tammy - here is the document forwarded to us by our AP dept. After sorting through the details, it's a bit confusing, but we are using the same tax ID for two different Lawson AP vendors. Synthes (DBA Depuy Synthes Sales) is not using J&J as their selling agent, but Depuy Ortho (DBA Depuy Synthes Sales/Joint Reconstruction) IS using J&J as their selling agent. Thus, the need for 2 separate vendor #s.

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