Inventory Ordering for Solutions - 340B program

In the past our Pharmacy ordered their own solutions and had them delivered directly to their department under their own accounting unit. Their volume was so high, and we did not have enough room to store and deliver them from our supply warehouse. Solutions for the rest of the hospital was ordered under our inventory accounting unit and issued/expensed to med surge, etc, from our supply warehouse. We would still like to do the same, but due to a governmental program called 340B, all of our solutions have to be ordered under our inventory account. The warehouse supervisor would like us to order them for our Pharmacy using the inventory accounting unit, but have them directly expensed to Pharmacy and delivered to Pharmacy. To compound the issue we use handheld scanners for replenishing.

We have experimented with GL Categories on IC81.
We tried to configure a stockless contract hard-coded with our inventory account on the header. The stockless contract pulls the inventory accounting unit, but then grabs the GL category from IC12, and now we no longer have the true inventory account coding.
We played with changing the RQ01 setup. Yes, we can order under the inventory account coding, but the second piece of having it charged to the department automatically is not there.
And we keep running into error messages.

I keep thinking it cannot be done. That we just have to order them to our warehouse under the inventory coding, and then issue/expense them to the department under their cost center. Management keeps asking us to find another way. Any ideas would be appreciated.

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Comments

john-pickettjr

Our facility has acquired some off site locations, for these particular locations they order the exact same item that is kept in Inventory by the Inventory number and the vendor ships the order directly to their location. The items are also directly charged to the deparment , as to where we don't have to issue the product out.
We have accomplished this by the Ship to being set up as Non-Stock. These locations are placing the order from a template not from IC83 or handheld. On the template we have the From Location flagged as Nonstock. Although we have not tired this with a handheld or IC81 it might work if the From Location was flagged as Nonstock in IC83. Might be worth testing.

0712131256598360.doc

unknown

Thank you for your input. Does this not place the order on the PO to the department's cost center? That is the crux for us. We need it to place the order to the inventory account coding, but then somehow expense the department's cost center.

I need to ask: where did you flag the ship to as being Non Stock - what form? I would like to play with this.

john-pickettjr

Yes, the order comes thru with the items being charged to the requesting department. Even though it isn't being ordered for Inventory this allows the item to be ordered with the same number and we can see usage of the item under the same numbers regardless if it has been ordered for Inventory or Nonstock.
I have flagged the items as nonstock on the template in PO15
Under Line Detail, From Location is filled in with NONST.

unknown

One of our Central Supply locations does something similar for the Lab. I think for the AccuChecks. It was something that the Lab couldn't keep up with the ER demand on.

On IC04 we had to create a new GL Category. We set up the Inventory as the Lab expense. POs show the Central Supply and increase SOH upon receipt, but never sit on the balance sheet. They go to the Lab's cost center.

This GL Category is used either on IC81 or IC12 depending on the item.

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