GHX AND VENDOR MAINTENANCE

I am hoping that users of GHX can answer a question regarding combining of vendors in the vendor master. How did you handle companies that have different tax identification numbers but essentially are under one major company? We are a company with multiple locations and each vendor has locations listed in AP10 and PO10 for those different locations. Screen shots of how your vendor locations are built to accommodate for a vendor like Boston Scientific who have mutliple entities under one tax id would be very helpful.

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Infor Lawson Supply Chain Management - Discussion

Comments

jon-athey

We had GHX in the past and we handled it no differently that we handle it today without GHX. Unless they've changed dramatically we set up multiple purchase from locations for the Ship-to/Division combination. So if a vendor had 3 divisions and all 4 medical centers had accounts we would set up 12 location codes. Attached are examples.

cpashley

Jon - Thank you so much. This was very helpful. How did you deal with divisions that had separate tax identifications?

unknown

We build a purchase from for each location. Boston Scientific for example has 4 active purchase from locations (one for non-edi transactions). We use the substituation table to assign a vendor account number for each purchase from / IC02 location combination.

cpashley

Sam - I am not familiar with the substitution table that you refer to. Can you elaborate more on this? Thank you.

jon-athey

The substitution table is ED40. Used to translate certain elements for EDI documents. The combination of company, ship-to, vendor and purchase from code is used to populate N1ST04 on the 850 (PO) with the ship-to account number for the location and vendor division.

jon-athey

I'm not sure what the significance of divisions with different tax IDs is. That could be more of a concern for AP. Do Boston Sci divisions have different tax IDs?

cpashley

We have Abbott Laboratories and Abbot Diabetes and they fall under Abbott Diagnostics but with separate tax id's. Thanks for all your help. I truly appreciate the insight.

unknown

AP deals with the vendor issue by either different vendor numbers or one vendor number with different purch from locations underneath.

Purchasing cares about the customer service center. So if I can send all my Boston Sci to the same EDI, then on the PO10/10.2 I put them all to the same ED10. Inbound Vendors are set up by AP on ED40 to go wherever they need to.

The remit to on AP10 would be where that was handled for us.

unknown

I have a question about vendors that have different Trading Partner ID's but are 1 vendor with 1 tax ID.
Bard specifically.
Bard Perivascular, Bard Davol, Bard Access etc are all set up in our AP system with 1 tax ID #. We have PO Vendor purchase froms for the different divisions, but AP does not want to create seperate Remit To locations (or use them to make payments on) as they pay under the main vendor.
Any thoughts?

cassie

Let me understand this...AP doesn't want to have the check come off with BARD PERIVASCULAR and their address instead they want to have the check come off to just BARD and their address. WOW...how does AP expect the vendor to apply the check appropriately

unknown

Correct.
Have been paying them that way for years without an issue.

cassie

It isn't how we would do it but I guess if they have been doing it for years and Bard isn't complaining then why question it now.

jon-athey

All of our payments to Bard go to a single address (Charlotte, NC). AP doesn't use any remit to code regardless of the location code/division used on the PO.

unknown

Jon, same here. We are onboarding them for 810's and each division has a seperate TPID and GSID, so how do you reconcile that with the EDI Number that gets put on the AP10 record for the primary vendor #.

cassie

I forgot to mention we base our checks going to the address that appears on each invoice. SO if the Perivascular invoice has a different address than just BARD they set up a remit to for the address that is on the Invoice.

jon-athey

It's been a while since we used GHX but we only had one TPID for all Bard divisions. It would take a little work but it seems like you could reduce to one TPID and in ED40 point all 810s to one remit to code in that would just mirror the main vendor.

unknown

After some trial and error, it seems the EDI Number you put on the Vendor's AP16 record (that ties back to the ED10 set up) is irrelevant, you can put whatever you want there, or nothing at all.
All mapping from/to the ED10 GSID information is done via the ED40 for invoicing.

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