LOA Volume Increase Due to COVID19

We are experiencing a increase in our LOA claims due to COVID - I'm sure many of you can relate. We outsource our LOA with a third party vendor however, we are finding that we are still managing a majority of our leaves ourselves. We are tracking all of our leaves using a excel spreadsheet but the volume of leaves we are experiencing makes this very hard to manage. Has anyone been able to find a viable solution in Lawson that can help us better manage the leave process due to COVID? We have looked into LP51 but are not currently utilizing it. We are trying to determine if LP51 is a better way to manage leaves than an excel spreadsheet. thank you for any help in advance!

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unknown

Hi BP24, we use LP51 for STD here. The LP51 form is a front end to the LPEMPLEAVE table, so we have created a process flow that creates a file from LPEMPLEAVE and transfers it to our TPA. The flow updates the Status field on LP51 when the record has been sent to the TPA, so that it gets sent only once.

What is nice about having the data in LPEMPLEAVE is that you can use Process Flow over it like we do. Or you can use add-ins, or a Lawson report program like LP220 to view the data.

Good luck and Happy New Year!

unknown

Hi pbelsky! Do employees contact you, you enter into LP51, then that data is sent to your TPA who initiates the notification requirements? Is this how you track leaves (i.e. return to work, certifications) or do you rely on your TPA do do all this for you? Thank you again for any help!

unknown

The employee is responsible for contacting a specific person at the plant (i.e. HR or plant nurse) and that person enters the data on LP51. Then the data is sent to the TPA, and the TPA cuts the checks. I believe that they have to give their doctor's note or whatever to the contact person at the plant. Each of our locations handle things a little differently, but they all use LP51.

linda-telles

We are also experiencing an increase in LOA claims, we do all our LOA tracking in house using LP51. We key it directly into LP51 with the LOA type and a process flow creates an email to our IT department to take away their access to the computer system. We run all our reports in Crystal and that is what we use to track the various leaves. When the employee returns to work they go through our Employee Health department and they key in a Return to Work date that triggers an email to our IT department to restore their access and notify their Manager they are returning.

d-wilcox

Are you guys inputting employees out for Covid as a leave?

linda-telles

Only if they are out longer than 14 days.

unknown

Thank you very much! This is very helpful!

unknown

Are you also manually sending out notifications to employees or do you have a TPA that does this for you?

Thank you for your help!!

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