PR131 - Retro Pay Calc

We are just now using PR131 to try and calculate retro pay but when we run our job, we only get total hours for the period entered. There is no breakout of REG and OT pay. Do we have to run separate jobs for those? Any experience and assistance would be greatly appreciated. Thanks!

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darcey-timek

WilsonGZ,

You will need a retro pay class on the bottom of the PR131 on the selection tab. You can pick the specific codes that your retro should calculate on. If you have any questions, please let me know.

Darcey

gwilson

Thank you! I will try that now.

unknown

I am very interested in the process. We didn't even know this existed and have been calculating retros manually. How does this work? Does it create a batch? What are your steps for preparing for the PR131?

gwilson

Yes, we were too.

darcey-timek

PR131 can be run in report mode or update mode. Update mode will put records onto the PR36.1.

This job is fairly simple, we put Company, the employee number (do not run this in update mode with blank employee numbers, it will give retro pay to everyone).

Then the dates and the pay class for for retro along with the retroactive percent and our retroactive paycode RA.

Our check group for separate checks is 9. We use distribution option Current, Update option A for update mode and employee sequence Alpha.

We do not use the jobs tab.

If you have questions, please let me know.

unknown

I was not familiar with this program either, and did a little bit of testing with it yesterday. Here is what I found out:

As far as I can tell, it looks like the dates in the selection tab correspond to time record dates, rather than check dates or period end dates.

I successfully ran the program for different groups of employees using the various criteria on the Selection tab, so you don't need to use only employee numbers, it appears to work for groups. Just run it in report only and make sure your selection criteria is bringing back the employees you want before you run it in update to create time records.

The Jobs tab seems to work in conjunction with the Selection tab. When I tried entering a process level on the Selection tab and a job code on the Jobs tab, PR131 only created time records for employees in that process level who were assigned to that job code.

The program generates a totals report and a time record for each total for exempt employees. It creates a detail report by pay period and a time record for each pay period for non-exempt employees. I thought that the totals for the exempt employee might correspond to payroll year, but I could not get them to tie out by payroll year. The report is a GL distribution report, and we do not use Lawson GL, so I am not sure how the report is summarizing for exempt employees.

kelly-mercer

Hello! We use PR131 all the time. It works beautifully! Let me know if you'd like me to send you our instructions - it just adds a retro line onto PR36.

unknown

That would be great if you could share your instructions - steven.shubin@fresnounified.org.

unknown

Kelly, if you would be willing to attach your instructions to this topic, I'm sure a lot of people would find them helpful!

cwalker

I would like them also, cwalker@rotarycorp.com

unknown

We are having a problem with the PR131 calculating differentials correctly. We had a $1.00 increase and our differential is 10% so I would have thought it would calculate $.80 but instead it calculated $8.00 for the differential of an 8 hour shift.

Also, has there been any luck with negative pay adjustments?

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