PR530 - PRTRCSV Pay period End Vs Daily Time records

<We currently have Kronos time records for the bi-weekly payroll with one transaction date(PPE). This makes retro payments cumbersome. I want to switch to time records from kronos with daily time records. Are there any precautions to take when switching? I am going to have the payroll supervisor run a full payroll in the TEST system first. Thank you in advance for your advice.<

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Infor Lawson Human Resources Group - Discussion

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jreese

If your organization is like ours there are time record edits happening all the time in Kronos so unless you can guarantee no changes for records or additional records added for the day you have already passed , I wouldn't recommend doing daily extracts.

marty

Are you saying instead of each counter rolling up into one day (last day of period maybe) you want them to come over as individual counter records? We do what you do, and I think we had issues with OT calculation if the days were individual records, but I don't remember exactly. We extract everything as one file per FEIN right before we're ready to start payroll in Lawson, and immediately lock the pay period down. Is this what you do?

unknown

When all records are signed off on Monday by the timekeepers, no more edits can be made and then we run the kronos interface. If there was an error, payroll can make manual adjustments in Infor. So on Tuesday we run the interface for the entire pay period. It would not be daily Kronos interface files. One file per pay period with time records for each day. Example 01/01/2021 REG 7 hrs, 01/02/2021 REG 7 hrs.

marty

This is what we do too. I know we decided to do this because we ran into issues doing daily records, but I can't exactly remember what. I am also very interested in hearing from any companies that do daily counter records.

unknown

The main issue is when we get a COLA on Jan 1. The pay period is usually spit between two years. So there could be between 1 to 13 days in the new pay period for which the employee gets a retro. So that involves a special program to check PRRATES, calculate the difference between the rates and multiply by the hours worked. And only unions staff get the COLA so there are exclusions.

Time records for each day would be easier so PR131 could do the math.

unknown

We interface daily time records. You have to be careful with rate changes. It is date specific. I prefer daily records though.

unknown

This is the new way I would like to go

1,9999,44545,,REG,7,,,,,02/26/2021,,21890,,,,,,,,,,,,,,
1,9999,44545,,REG,7,,,,,02/27/2021,,21890,,,,,,,,,,,,,, etc

this is the current

1,9999,44545,,REG,56,,,,,02/27/2021,,21890,,,,,,,,,,,,,, I want to break these REG hours into daily records
1,9999,44545,,VAC,7,,,,,02/27/2021,,21890,,,,,,,,,,,,,,
1,9999,44545,,HL4,7,,,,,02/27/2021,,21890,,,,,,,,,,,,,,

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