Special Pay where only 50% of wages are subject to Retirement

mguevara

We are a local government and occasionally during a time of a disaster our Mayor/President can declare civil leave for our employees. This means that all non-essential personnel are sent home and do not return to work until the declared civil leave has been removed. For any personnel that is required to work during this timeframe they are paid at double time. However, overtime is not used in calculating wages for Retirement. We currently track this declared civil leave by having the employee charge the hours worked during declared civil leave to regular pay and then a matching number of hours to a separate pay code for declared civil leave that is not subject to retirement. When an employee works more than a 12 hour shift, the total hours for the day with the matched pay code puts them over 24 hours in a day. To get around this, they put the excess hours on a non-work day or another day where they have less than 24 hours entered. This makes time entry confusing for all and overstates the actual hours worked. We would prefer for them to charge a single pay code that would pay the double time wages and only allow 50% of the wages to be retirement eligible. Does anyone else have this type of special pay scenario? How do you resolve this?