MA53 Processing

Does anyone have a training document for common MA53 errors and how to reconcile them? I was under the impression we had one, now the person who did the processing is gone! Any help would be appreciated.

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Legacy Contributor

I do have a user guide I made for myself about 3 years ago. I can send that to you if you like.

FordUS_ship_req.pdf

Legacy Contributor

If you don't mind sharing the user guide, I would be interested in a copy of the user guide also. We just started using the MA531 and have been fumbling through the error resolution on MA53.
TIA

Legacy Contributor

Out of curiosity, does anyone have a good AP user manual / training document for other AP areas that you would be willing to share? What we have is fairly old and pieced together. We are considering cleaning up and reevaluating.

Legacy Contributor

I have tried to attach the guide here, but the file must be too large. It is in PowerPoint form. Can you send me your email address and I'll try to send it that way? It has the most common error messages and how to resolve each. I hope this helps. When we first started working the MA531 error report it was a huge amount of errors, but now that we work it daily, it only takes about 10 minutes to finish.

dechevar

Thanks Denny.

dechevar@premierhealth.com

Stace Webley

@Denny Barker I would really appreciate a copy as well! Would you mind? My e-mail is: patrick.webley@confluencehealth.org.

0911060553270289.pdf

giovanni-vitale

Denny, may I have a copy too? My e-mail address is deborah.devaul@promedica.org

Legacy Contributor

@Denny Barker
My e-mail is: pbelitz@childrensomaha.org

Legacy Contributor

I sent copies out. I hope you all have them. I'm happy to share with anyone else who wants it. Just shoot me an email and I'll get it out to you.
Michael.Barker@Nationwidechildrens.org

dechevar

Thank you Denny.

steven_bell

@Jason A Pratt - I have a semi up-to-date AP Manual that I Created with our Go Live in 2011. It needs updated, but may be a good starting point. Let me know your email and I will forward to you!

Legacy Contributor

Do you mind if I ask if you are printing delivery and put away documents for every order? If yes, are you using the release and print via PO30 or RAD, or are you printing using PO134?

We are currently using PO30 and RAD to generate the delivery and put away documents. I tried running the PO134 following the MA531, and ended up with thousands of delivery and putaway documents. Apparently, if you print the documents using PO30 or RAD, the PO134 does not recognize that the documents have already been printed once. I questioned Infor Xtreme, and was told to submit an enhancement request.

Also, which role in your organization is performing the MA53 error resolution? Receiving staff or ?

lattisha-hicks

We have a Powerpoint tutorial for our users. Our IT group also created a work flow notification that goes to the specific site that has an error associated with one of their Purchase Orders.

Legacy Contributor

@JenDavis
I would like to see the manual you have put together.
jared.lytle@umchealthsystem.com

Legacy Contributor

@Pattianne
For the orders that are received via ASN we do not print delivery or putaway documents. We ran into the same issue you experianced with thousands of documents printing. Our staff uses the vendor packslips as the delivery and putaway documents. We worked with our primary distributors to include our From Location in the header of the packslip to aid in our internal deliveries.
I am the primary person who works the MA531 report daily. We have a Supply Chain I.S. team of 5 people that can work this report if I am out. Our receiving staff has access but really do not have the time to work it.

Legacy Contributor

I would love to see the AP Manual; pls send to:

kpressley@olympicmedical.org

Thanks,

Legacy Contributor

Hi JenDavis,
I would appreciate if you did send me the manual. My e-mail is prattja@wvuhs.com.

Thanks!

Stace Webley

@JenDavis Would you mind sending that manual my way as well?? patrick.webley@confluencehealth.org

Thank you!

jon-athey

We use MA531 and print out the delivery tickets and putaway documents only for our primary medical supplier. The receiving staff matches up the tickets with the items on the pallet. Anything left over, which would most likely be the errors found in MA53 are received using the packing slip and we just delete the MA53 errors. We found it's easier and less time consuming for the staff to do it this way than to correct the errors and rerun MA531. As far as the number of documents printing, I have PO134 scheduled to run each night to "print" (no printer destination selected) all receipts that were not printed via PO30.

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