Employee PTO Donations

We are changing the way we process PTO donations from one employee to another. Currently it's quite simple....reduce contributors PTO balance by number of hours donating and add PTO hours to receiving employee.

A request to change this process has been made. Donated PTO hours will now be placed in a LP plan as pool of dollars. When an employee is in need of a donation, dollars will be taken out of the plan and added to the employee's pay check.

Is anyone doing anything similar to this? I am looking for guidance on how to set this up in the system.

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Comments

juergen-erbe

We do something slightly similar, but we don't pool it. Employees donate hours to someone, those hours are converted to a dollar amount and that shows up on the recipients next check. We didn't want to get into the practice of trying to be the gatekeeper for where the money went, and people were only eligible for donations if they were already out of PTO and on some form of LOA, either continuous or intermittent.

Legacy Contributor

We have been using the PTO Bank concept for about 7 years. We do not have a separate plan, but we have a separate structure that's earnings based instead of hours based. However, the donation plan structure itself can't "hold" balances. We had to create a fake employee and put all the donations in their bank. When someone donates, we translate the hours to dollars and add to the bank. When someone qualifies for a payout from the bank, we translate it back to hours based on their current base rate. It works well for us.

Legacy Contributor

We currently allow employees to donate PTO hours. Their donated hours are converted to dollars based on their salary, and then converted to hours again based on the recipients salary. For example, Susie makes $15/hr and donates 40 hours which equals $600. Janet makes $10/hr and so she will receive 60 hours of PTO in her balance.

Legacy Contributor

We have the same method for PTO donation.

Hrs Donated * Emp Donating Hrly Rate = $ Donation Amt / Receiving Emp Hrly Rate = PTO Hrs Donated

A manual adjustment is done to the donation recipient's plan.

Legacy Contributor

Hi Imelda -- I'd like more information on how you set up this plan. We've opened a ticket with Infor and they are not really providing any guidance. For years we have been donating from one employee to another -- converting the hours based on the donor's salary to hours based on the recipient's salary. We need to change that and just have a PTO Bank that accumulates donate PTO, and then workers will apply to receive a donation from the bank.

megan-dwyer

Hello - We would also be interested in how you have set this up. As with Cyndie, we will be moving from an employee to employee donation to an employee to bucket donation. Thank you!

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