BN105 was missed for year end processing..........

d-wilcox

I mistakenly forgot to run the BN105 to stop and re-start my 401 and 403b plans for the year end. Now the 2015 and 2016 amounts have blended together for the last payroll and first payroll of the year.

I cannot run the BN105 for year end so what should I do? If I manually put stop dates in BN32.1, what will happen to the deduction and balances already taken in these first two payperiods of the year? what date would I even use?

Our test environment cannot be refreshed by Infor until next week and I need to get this resolved.

Any suggestions community?

unknown

If you only have one type (i.e. pre-tax), you should be able to reset the balance as follows: (ideally before the first payroll of the year but it should work still – you will need to do step 3-6 now).
1. Make sure you setup a new contribution record & schedule, effective 01/01/16, on the BN18.7 and BN19.4 (if contribution type = 7 match percent schedule). Your limit should be included on the schedule under the Amount column.
2. Run the BN105. It will create a new BN32 and PR14 record with the new balance on the PR14. You may have to audit any BN32 record already created with a 01/01/16 start date or after. I recommend that you run a report (i.e. Crystal report), download the data before running the BN105 of all active records with their contribution. Then, run the BN105 and rerun the report to make sure all the records were recreated with the 01/01/16 and audit some PR14 records to verify the new balance.
3. Because you already ran 2 payrolls in 2016, you will have to create a report showing the total deducted in 2016 and create a MS Addins upload to reduce that total from the PR14 balance (new record). Example, if the total balance is $7800 and employee has an YTD = $800, you will need to run the upload to change the balance to $7000.
4. If the 2016 deductions were reduced from the 2015 - PR14 record and you want to see the actual remaining balance, you could run another upload the add the 2016 YTD back to the 2015 -PR14 record. However, it should not impact anything.
5. If you are using the BN55 to track the balances, you will need to make adjustments to the 2015 plan year record, I believe. Check the YTD amount from 2015 and compare it with the amount on the BN55 - 2015 plan year record. You can create an upload to make the adjustment.
6. Then, on the BN55 - 2016 plan year record, you will need to do an upload to add the YTD 2016 amount as an adjustment. This screen is updated every time payroll closes. After the adjustment is made, the balance will be correct going forward.

Hope this helps! Let me know if you have any questions.