Did you know about the federal and state tax withholding forms for HR Knowledgebase?
We host and maintain tax withholding and other government forms for customers’ HR Knowledgebase (KB) sites including:
- The federal W-4 form (in English and Spanish)
- State-specific W-4 forms for all states that require them
- Other state-specific forms related to tax withholding
- Social Security Card Application Form (SS-5)
- Voluntary Self-Identification of Disability Form CC-305
Convenience
When using our standard government form documents for KB, there is no need for the customer to remember to upload the latest versions via the Knowledgebase Content Manager (KCM).
Whenever federal and state governments release new versions of these forms, the HRSD team updates them in HR Knowledgebase for all customers.
The 2024 version of all year-specific forms are now live and available.
All government forms are in .pdf format. Most are populated so employees can complete them quickly and easily.
Uses
Employees should check their tax withholding every year.
Certain life changes warrant changes to tax withholding amounts and/or deductions, such as:
- Starting a new or additional job
- Major income changes
- Marriage
- Divorce
- Birth or adoption of a child
- Purchasing a home
When employees move or change their mailing address, they should update it on their W-4 forms.
Locations
Add the government forms documents to any page or widget. Suggested locations include:
- All Forms landing page
- Pay landing page
- Total Rewards landing page
- All Forms widget
- Pay Landing widget
- Total Rewards widget
The federal government provides a W-4 Tax Withholding Calculator.
Employees can use it to estimate the federal income tax they want withheld from their paychecks. Add a link to the calculator to the list of government forms on your KB site.
The List
The pool of all internally maintained government forms follows.
- W-4 Employee's Withholding Allowance Certificate (federal)
- W-4 Employee's Withholding Allowance Certificate (federal) - Spanish
- Alabama: A-4 Employee’s Withholding Exemption Certificate
- Arizona: A-4 Employee's Arizona Withholding Percentage Election
- Arkansas: AR4EC Employee’s Withholding Exemption Certificate
- California: DE-4 Employee’s Withholding Allowance Certificate
- Colorado: Employee Withholding Certificate - Form DR 0004
- Connecticut: CT-W4 Employee's Withholding Certificate
- Connecticut: CT-W4NA Employee's Withholding Certificate - Nonresident Apportion
- Delaware: DE-W-4 Employee’s Withholding Allowance Certificate
- Georgia: G-4 Employee's Withholding Allowance Certificate
- Idaho: ID-W4 Employee's Withholding Allowance Certificate
- Illinois: IL-W-4 Employee's Illinois Withholding Allowance Certificate
- Indiana: WH-4 Employee's Withholding Allowance and County Status Certificate
- Iowa: IA W-4 Employee's Withholding Allowance Certificate and Centralized Employee Registry
- Kentucky: K-4 Withholding Certificate
- Kansas: K-4 Employee's Withholding Allowance Certificate
- Kentucky: K-4 Withholding Certificate
- Kentucky: Certificate of Nonresidence 42A809
- Kentucky: K-4FC Fort Campbell Exemption Certificate 42A807
- Kentucky: K-4M Nonresident Military Spouse Withholding Tax Exemption Certificate 42A804-M
- Louisiana: L-4 Employee's Withholding Exemption Certificate (Form R-1300)
- Maine: W-4ME Employee's Withholding Allowance Certificate
- Maryland: MW507 Employee's Withholding Allowance Certificate
- Massachusetts: M-4 Employee's Withholding Exemption Certificate
- Michigan: MI-W4 Employee's Michigan Withholding Allowance Certificate
- Minnesota: W-4MN Employee Withholding Allowance/Exemption Certificate
- Mississippi: Employee's Withholding Allowance Certificate - Form 89-350
- Missouri: MO-W4 Missouri Employee's Withholding Allowance Certificate
- Montana: MW-4 Employee’s Withholding Allowance And Exemption Certificate
- Nebraska: W4-N Employee's Withholding Allowance Certificate
- New Jersey: NJ-W4 Employee's Withholding Allowance Certificate
- New York: IT-2104 Employee's Withholding Allowance Certificate
- New York: IT-2104-E Certificate of Exemption from Withholding
- North Carolina: NC-4 Employee's Withholding Allowance Certificate
- Ohio: IT-4 Employee’s Withholding Exemption Certificate
- Oklahoma: OK-W-4 Employee's Withholding Allowance Certificate
- Oregon: OR-W-4 Oregon Withholding
- Pennsylvania: uses deductions on federal form W-4 for both federal & state taxes
- Pennsylvania: Residency Certification Form - Local Earned Income Tax Withholding
- Puerto Rico: Form 499 R-4.1, Withholding Exemption Certificate
- Rhode Island: RI W-4 Employee's Withholding Certificate
- South Carolina: SC W-4 Employee's Withholding Allowance Certificate
- Vermont: W4-VT Vermont Employee's Withholding Allowance Certificate
- Virginia: VA-4 Employee Withholding Exemption Certificate
- Washington, D.C.: D-4 Employee's Withholding Allowance Certificate
- West Virginia: IT-104 Employee's Withholding Exemption Certificate
- Wisconsin: WT-4 Employee's Withholding Exemption Certificate/New Hire Reporting
- Social Security Card Application Form (SS-5)
- Voluntary Self-Identification of Disability Form CC-305
For questions or more information, contact your HRSD Advisor (Customer Success Manager (CSM)).
