Non-Discretionary Bonus and OT Calculation.

If you pay an entire non-discretionary bonus in 1 pay period but it has a 4-year claw back, it has to count towards their regular rate of pay calculation for the allocation period. How are you all doing that? Is there a way to bring in an amount as non-wages that counts towards the PR132 calculation?

Example: Longevity bonus given for $10,000 with 4 years of service commitment. This is 104 pay periods so equals $96/pay period that must count towards their regular rate of pay calculations.

Does Lawson do this? If not, how are you doing this? Thanks!!

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andrea-silva

We created a program that takes the amount being paid and breaks it out over the week ending dates for the time frame, it then will apply that amount to each week and recalc any OT for that additional amt.
EX: 10000 / 104 weeks
bonus would be applied as 96.15 to each week

You end up with 104 TR lines for each week ending date but totals the full amount
and you have additional OT amount paid if applicable by each TR date

anthony-mannino

Not automatically, no, but an IPA can take it and divide it (or a custom program as Andrea noted). Being part of Infor, I know we wrote IPAs for customers to divide a flat amount by XX pay periods to post the earnings by pay accordingly. (We excluded weeks where there was no pay, or just imputed income, etc.). Then the PR132 (or OT Calc in MT) will pick up and recalculate the retro OT adjustments for any prior period that had earnings and OT. (It does this without running retro pay jobs or anything else. The old pay/work periods trigger the recalc).

karin-jensen

We've been doing ours manually--but in the same fashion: breaking it out into even amounts by week ending date. Our problem is making sure all the wages go to the entity the employee is currently in. We have a lot of employees that transfer between entities, so we have had to manually go into each record and change process level, dept, etc. to the current entity once the records have been uploaded. We have tried to upload the current process level, dept, etc., but it's like it is ignored. We've also had problems with uploads due to job codes, positions, or pay schedules that have been inactivated.

Does anyone have ways to get around those problems?

We're on v10, cloud.

deanna-plant

We also do this manually using our reporting tool to apportion the bonus to prior weeks. I had put an Enhancement request in for this process in 2021 but do no longer see it in the Enhancements list. I have asked if this functionality would be included in the HCM CloudSuite Payroll app but have never gotten an answer. We are on S3 Payroll.

andrea-silva

i believe what might fix your issue is to load the WORK Process level on the PR35.2 as the current PL and this should report it under the correct taxing Reporting entity. Otherwise it will default to the old ones by the TR date

karin-jensen

Thanks! We did load the current PL as the WORK PL, but we still had to override things. I will try to do some more testing before the next one we have to do and save notes on what uploads correctly and what still has to be fixed.

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