Benefit Premium Calendar Not Aligning with Payroll Calendar

Rachel Lake

Hi,

This has been an age-old issue for us, but it's resurfaced as we are currently working on migrating from Lawson S3 to GHR. 

We have a bi-weekly payroll, with 26 pay periods. Our benefits are deducted on the first and second pay period of the month. If there happens to be a third pay period in the month, benefits are not deducted. That happens twice a year, so benefits are deducted 24 times. 

Employees are eligible and enrolled in benefits day one of hire. Our benefits vendor has the rule that, if someone enrolls in benefits between the 1st and the 15th of the month, they owe the full month's premium. The problem is that this doesn't align with our payroll calendar, so we found ourselves having to add quite a lot of one-time deductions to make sure the deductions are correct. Example - someone is hired on January 8th and enrolled in benefits. This means that they would only be deducted for half a month's premium, unless we add one-time deductions.

Does anyone have this same issue, or has found a way to work around the issue? Or someone who would be willing to share their payroll calendar set up versus their benefit premium set up?

Thank you,

Rachel

reaganr

Hi Rachel,

We experienced the same issue when migrating from S3 to GHR. Infor released functionality on the payment schedule to allow you to enter benefits date begin, benefits date end and the benefit cycles remaining to store the information that correlates to benefit deductions. I believe there is a setting you turn on to make these fields available on the payment schedule. Here is a screenshot:

Happy to discuss further if that would be helpful. My email is reaganr@slhs.org. I'll try to locate the setting you need to change if the benefit dates are not showing, just let me know if you need that.

-Rhonda