GHX processes and Lawson

cpashley

We started using GHX in August. Our AP staff is really struggling to find a process that will make verification of invoices going through GHX are in Lawson and ready for payment. I currently have an associate gather information for the particular vendor and look in AP92 for verification. The other issue we have is how 810 vendors work in comparison to 855 vendors. I would REALLY appreciate any instructions or processes that anyone would have to make it more functional for AP.

Legacy Contributor

Hi Tammy,

We used Crystal Reports to create "dummy" invoices for all invoices created under the EDI operator. So at the conclusion of the MA540 processing, our EDI person runs the invoice create job and files them away in a folder for the date the invoice will pay. Then our check processor can validate the check against the vendor, address, and detail on our created invoice.

Ideally, EDI would help you go completely paperless, but when you have a mix of manually created invoices/electroncially created invoices, it would become almost impossible to validate without some form of backup. You could also do a report by vendor of EDI invoices created for a particular due date, but just make sure that the report pulls only matched invoices in case there is a po discrepancy.