Payroll - Accrual and Expense Accounts Functionality

john-bonin

Seems we have lost some functionality in Global Payroll from S3.  In S3, we could add both an accrual and expense account on an employee paid deduction.  However, in Global Payroll we can only add either an accrual or expense account, not both.  This is causing our accounting team to manually enter corrections on their General Ledger each month.  Has anyone experienced this issue to or have comments on a work around and/or setup to by pass this manual edit?

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robert-canham

Is your goal to have the employee's department gain revenue from the deduction?  The help text in S3 mentions that expense accounts are only for company paid deductions as well, but I will admit to having never tried.  But an expense account would effectively be recording a revenue to your income statement since an employee paid deduction creates a credit transaction.

For the corrections that are happening, is it possible to adjust the accounting information in a way that they could create a cost allocation to get it to the correct GL account?  That way it just sweeps everything automatically.  We have several of these for our fringe taxable pay codes because we can't get it to do the expense and accrual in the same location anymore.

Another option that would require a bunch of maintenance would be to use the accrual account fields but then use the Additional Accounts tab to set it up correctly for each org unit.  I've found that the defaulting doesn't follow the org structure so you can't rely on a process level org unit to have the accounting information that gets pulled.