AP charges to Inventory account

cpashley

I would like some information from this community regarding inventory GL accounts. If you supply chain department creates an error with a purchase order and is reflected from the invoice, what account do you use to expense the discprency? We have accounts set up for tolerances and other adjustments, but if an item comes in and the buyer cannot locate the PO to which this item belongs to, do you charge the item through AP to the inventory account or do you use another account? I have always been told by Lawson support that the only things that should be found in GL90 for an inventory account are IC and PO transactions, not AP transactions. Just looking for some advice.

jon-athey

For us if an item is delivered without a PO number a discrepancy sheet is filled out and a buyer will try to figure out which PO it belongs to. If they can't determine the PO then it could sit in receiving for some time until someone calls wondering where there stuff is. If or when that happens the buyer will require that person to enter a req for the item or if they have previously give them the req number. Until it can be properly determined for which department the item was ordered we don't enter anything in Lawson. If the invoice came to AP for processing and it had the PO number identified they wouldn't be able to match it because there would be no receipts. It would then show up in our buyer's RNI report and hopefully they would put it together that the item sitting in receiving is related to that. Only inventory goes into our inventory accounts.