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Req to Check Documentation
dechevar
Does anyone have standard operating procedures for a buyer they are willing to share? We lost a lot of our internal knowledge and I am finding that the documentation created for training 3 years ago does not address the needs. I just recently found out that we haven't been reviewing the PO136 because the buyers were never trained.
I am looking for documentation around the following reports and who should be responsible for managing them (AP or Purchasing):
PO135 - RNI Received Not Invoiced
PO136 - MNR Matched Not Received
MA126 - Auto Match
MA236 - INR Invoiced Not Received
PO278 - RNI Aging Report
PO254 - PO Inquiry Repot
PO231 - Return Status Report
PO222 - Remaining PO Balance Report
AP252 - Unmatched Invoice Listing
MA231 - Unmatched Receipt Listing
Any assistance would be greatly appreciated.
Dan
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jon-athey
I don't have any official documentation but I can tell you who reviews each report at MidMichigan.
PO135 - RNI Received Not Invoiced (Buyers and AP, but the buyers use a Crystal report that mimics PO135 but arranges the data the way we want it.)
PO136 - MNR Matched Not Received (Buyers)
MA126 - Auto Match (AP)
MA236 - INR Invoiced Not Received (Buyers)
PO278 - RNI Aging Report (Finance, but we have a Crystal report for the buyers to review as well)
PO254 - PO Inquiry Report (Used by anyone that needs the info)
PO231 - Return Status Report (Buyers and AP)
PO222 - Remaining PO Balance Report (not used)
AP252 - Unmatched Invoice Listing (AP)
MA231 - Unmatched Receipt Listing (not used; same info as PO135?)
We also have Crystal report that mimics PO223 and MA236 that is worked regularly by the buyers. We look at PO lines that are 10 or more days past the delivery date and shows whether there's an unmatched invoice entered against the PO line.
To be honest, only PO223 and PO135 are worked proactively. We're more reactive with the others when it becomes an issue. Coincidentally, we just began an effort to bring INR down last week because it was getting out of hand.
unknown
PO135 - RNI Received Not Invoiced (Inventory Control & Operations Analyst)
PO136 - MNR Matched Not Received (Inventory Control & Operations Analyst)
MA126 - Auto Match (AP)
MA236 - INR Invoiced Not Received (Warehouse Supervisors & AP)
PO278 - RNI Aging Report - not used
PO254 - PO Inquiry Report (Purchasing Specialist) - We have a crystal report
PO231 - Return Status Report (Purchasing Specialist & Inventory Control)
PO222 - Remaining PO Balance Report (Purchasing Agent & AP)
AP252 - Unmatched Invoice Listing (AP)
MA231 - Unmatched Receipt Listing (not used? AP)
I have instructions on some of the processes above that I can share - just let me know your email address or send me an email at stephanie.kowal@bhs.org.
Thanks!
unknown
Hi Dan - I can share word docs for some of this if you'd need - email me at kvila@mhs.net
PO135 - RNI Received Not Invoiced -- AP works as they get the vendor statements here. There's a specific security class that will only allow them to use FC V(Archive) and change the POs as needed.
PO136 - MNR Matched Not Received -- This is Receiving first then they ask the buyers if there are no PODs on file
MA126 - Auto Match -- AP
MA236 - INR Invoiced Not Received - Receiving - but ours use a custom "Pend" report instead as MA236 doesn't filter by the locations
PO278 - RNI Aging Report -- not used, we have a recuring PO135 running in report mode daily. This is what AP uses.
PO254 - PO Inquiry Repot -- not used as such. All users have rights and basically just hit print from the PO54 results.
PO231 - Return Status Report -- AP, Buyer and Receiving depending on the status
PO222 - Remaining PO Balance Report -- Finance. The buyers like and use PO223 better for open orders. PO220 for reporting.
AP252 - Unmatched Invoice Listing MA231 - Unmatched Receipt Listing I don't know these last two but the description is AP. All Matching is AP - it's the messages for discrepancies that are worked with the buyer. I'm not even sure if AP uses these - they mostly use MA60 and PO64 for specific order matching.
0712131256598360.doc
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