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Employee Expense Reimbursements
Legacy Contributor
Hi,
Is anyone out there currently paying employee expense reimbursements through their Lawson Payroll system.
We are being asked to look into the possibility of doing that and are interested in finding out if that is common practice in other companies.
Thanks!
Carolyn Simpson
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d-hofmann
We have been doing it using Expense Manager for 3 years.
However, we are about to convert over to the XM product.
Legacy Contributor
We do not use expense manager, but are just starting to do cell phone allowance and clearance reimbursements through payroll this month. I have them set up with a non-taxable pay code.
Legacy Contributor
We do them through AP. We looked at XM, but seemed a bit complicated for the small volume of exp reimbursements we process.
sriman-shivakoti
We do it through payroll using pay codes specifically set up for reimbursements. They do not add to gross pay.
Legacy Contributor
Thanks to everyone for the responses so far. Keep that good information coming
. Have a great day!
Carolyn
Legacy Contributor
Margie: You said that you use pay codes specifically set up for reimbursements and that they do not add to gross pay. Can you tell me where you specify to add or not to add to gross pay? I set ours up as non-taxable on the Pay Summary Group (PR20.2), but do not know where to say that it is not part of gross pay.
Thanks for your help...
Legacy Contributor
We process expense reports from an upload from our accounts payable system as a one time deduction. we set up a deduction, as a add to net, to process the expense reimbursements.
patrycja-szymanska
We do it for our home health nurses for Mileage and Tolls & Parking. The tax exempt is specified on the PR20.2. Supplemental Tax Code drop down.
Legacy Contributor
We set the Non Earnings flag on PR20.4 to 1-Yes, Other Remuneration for reimbursement pay codes.
sriman-shivakoti
We do it like Bernie replied. We used to use Add to net deductions prior to this functionality being available but found pay codes more flexible for charging the expenses and we have a "leave" plan for CME dollars that we use. Pay codes decrement those dollar allotments.
Legacy Contributor
So, on the PR20.4 - Non Earnings - 1 Yes - Other Remuneration, means that it will not add to Gross Pay?
When we run PR260 it will not show up in the Gross?
Legacy Contributor
How do you have the leave plan set up to decrement the dollar allotments?
Legacy Contributor
mKelly, we are looking at setting up cell phone reimbursements. How do you track who is eligible for a cell phone allowance? I'm hoping to find a way that isn't manually adding time records.
kevinwheeler
Hello, I realize this thread is quite old, but was wondering if you found a way to have the Cell Phone Reimbursement add to Gross? We are currently struggling with this and would appreciate any guidance or suggestions. Thank you!
sriman-shivakoti
You want it to add to Gross pay?
kevinwheeler
No, we do not want it added to gross pay, yet our current test scenario seems to be doing so. Not sure where to make the change?
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