W2 Box DD Employer sponsored health coverage

Legacy Contributor

We are trying to find the best way to capture accurate data for W2 box DD-Employer sponsored health coverage. The issue causing concern is for employees that do not work a full year (i.e. new hires or terminations) or that switch jobs and hence health plans thay may have different amounts. Employees that have a deduction for health coverage have the data for employee/employer portion calculated on a per pay period basis. However, we have certain union employees that do not contribute so they do not have a deduction and the employer info is not available on a per pay period basis.
How are others handling these situations?

Thanks!

Legacy Contributor

We did not base our reporting off from the employee's deduction history. What we did was write all of our reporting off the employee's HL benefit enrollments. We know what the annual company cost is for each plan (self-funded), so we calculated the cost per day. We then looked at each employee's BN32 enrollment and calculated the # of days covered (start dates/stop dates) for each plan they were enrolled in during the CY. Once we knew how many days they were enrolled in each plan, we multiplied that by the cost per day and totaled for the employee. That is the # we used for the W2.