Service Blanket PO

What's the best and easy way to handle blanket PO for item type-Service.
I appreciate your help.
Thanks

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Here is how we use it. We issued a recent blanket order for music for one of our schools.
ORDER TYPE: Service/Amount

ITEM: MUSIC
DESC/LINE COMMENTS: Misc Sheet Music, Music Books, Etc., as needed
QTY: 1
UOM: EA
UNIT COST: $1,000

Trailer Comments:

Blanket order for the period of 9-1-15 to 6-30-16.
-- Not to exceed amount shown without further authorization of RUSD Purchasing Dept.
-- PO number must be referenced on all invoices and/or correspondence relating to this order.

Authorized User: Johnny One-Note

This allows "Johnny" to purchase music throughout the year as need and the invoices are entered against the blanket PO.

Legacy Contributor

Thanks for the reply.In this case, what is the handling code used?Is it 2 way match or 3 way match?

Steve Youngquist

I'm not sure what a handling code is. I hadn't thought about the match, but I suppose it would be a 2-way since the quantity is always 1.

Functionally, in our case, "Johnny" calls the vendor to order misc. sheet music (or goes in person. He has the vendor reference the blanket PO number on the invoice. The invoice is, typically, sent to "Johnny" with the music. "Johnny" verifies that everything on the invoice is what he actually got. He then signs off on the invoice and sends it to Accounts Payable for entry.

In other cases, an invoice will be sent by the vendor to Accounts Payable. AP then sends it (or scans/emails) to the department or school for the sign-off.

Hope that helps.

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