Vendor Catalog Number Change

We have a situation where the wrong vendor cat# was assigned to an item A, then replaced/inactivated with the correct number. Now, we have item B that needs that previous cat# but it is causing nothing but problems - both items show up in requisition center when searching for this catalog number, even though it is inactive for item A. We aren't able to put these items on the correct contract in contract management due to this problem, the error claiming that the vendor cat# is already in use by another item.

Just wondering if anyone has had similar problems, not necessarily in contract management. Thanks!

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Infor Lawson Supply Chain Management - Discussion

Comments

Stace Webley

We've had this issue before. Are you sure that the vendor number for Item A is inactive? If Item A was never ordered under the incorrect vendor number you may be able to delete it. I prefer using PO13.3 for these types of actions. You can also check PO72.1 using the vendor number that you want to assign to Item B to see if it is perhaps assigned to Item C. When you search the vendor number in PO72.1 you should see it appear under Item A with an inactive status and not set as the default. You may also see if it is assigned to any other item by mistake. Use V as the Sequence and Position to Vendor Item for the search.

Implementierungsleitfaden_Hella_GTL_DE_20120312.pdf

susan-kirkbride

They both show what they should - it is inactive for item A and default/active for item B. When I try to add item B to a contract in contract management, it shows that it's adding correctly, but it changes the item number to item A. We've never experienced this before, it seems like a bug in the system.

Stace Webley

Well, I'm glad the vendor number is assigned to Item B and inactive for Item A. At first I thought that you weren't being allowed to assign the vendor number to Item B at all.

Can you delete the vendor number from Item A?

Is the vendor number on any agreements (PO25.1) tied to Item A as active? Try PO28.1 to verify. This shouldn't be the case since the PO13.1 is inactive.

Beyond this I'm not sure what to try. We don't own the contract management piece, so I can't help there...

unknown

Can you delete the PO13 record for Item A?

0912140849182145.pdf

susan-kirkbride

No, I can't delete it from PO13. I opened an incident with Lawson. I believe the problem is related to contract management since we only had a problem when trying to add the two items to a contract in there. Thanks for the suggestions!

unknown

Item A was PartA --> Replaced with PartB. PO13.3 shows PartA as inactive and PartB as active and defaulting.

You now want to make Item B = PartA but cannot because you cannot get PartA off PO13.3 for Item A?

If that is correct - we've have had to play this game before.

Get ItemB either out of PO13/PO25 or tied to something completely foreign.

Then goto PO13.3 for ItemA and complete as follows:

FC V (Activate) Part A
CHANGE
FC M (Mark as Default) Part A
CHANGE
Yes, this is completely opposite of what you want to do.
FC R (Replace) Part A with some false value (We use 'NO' or 'GOAWAY')
CHANGE

This now leaves you with three part numbers on PO13.3 PartA, now inactive, Part B, active but not default, and your fake value.

PartA will now let you delete it off of PO13.3 for ItemA.
FC D (Delete) PartA
FC M (Mark as Default) PartB
CHANGE
FC T (Inactivate) False Value.
CHANGE

Check PO28 for Item A - you should be good.

Now Item B will accept PartA.

[Updated on 9/25/2014 3:52 PM]

[Updated on 9/25/2014 3:53 PM]

Stace Webley

I'm assuming this is all if you want to assign Part A to Item A and Item B under the same vendor even if one of them is inactive? If it is for two different vendors then Part A can be assigned to Item A and Item B. Otherwise, it looks like KatVila has the work around.

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