Service PO Approvals
We use numerous Service POs that we want to be reviewed and approved by management before paying the invoice. Similar to a direct entry invoice. This is to help ensure servcies are being performed.
We currently use Image Now (Perceptive) to scan invoices but we do not post (E-Forms) PO invoices through this process, only direct entry. We do not use PO Codes. We can have difficulty identifying a service PO before we key into Lawson. It also takes time for AP to identify the department from the invoice / PO.
We are trying to think of the most efficient process possible to get service POs approved by management before paying.
We are thinking something like; enter the service PO into Lawson, identify department from PO accounting unit (cost center) if possible, place service PO on hold (AP40), scan into Image Now, Route to manager, take PO off of hold when approved and pay.
Does anyone have a good process they use for Service PO's that might help us. When don't want AP spending alot of time on Service PO's.
We also have Process Flow but do not use beyond the typical buyers messages, etc.
Any thoughts or suggestions would be appreciated.
Thank You,
Jason
prattja@wvuhs.com