Vacation Donation Program

Legacy Contributor

My company is considering setting up a benefit where employees are able to donate their unused vacation time to a company pool. Employees who are experiencing certain circumstances would then be able to apply to use days from this pool (medical time off, etc). after a committee has approved their request. It's very similar to a vacation buy/sell program, but they are not getting anything for their donation and the donated hours go into a pool that anyone in the company can use.
Does anyone have something like this on their system? How do you track the donated hours, the hours that have been granted to those that use them, and any costs associated with the program?
Lastly, is it possible to have a running total to track the value of the donated hours (based on each donator's salary) and the value of the hours going out, based on the donatee's salary?
We have Time Accrual but we do not have Leave Management.

Legacy Contributor

We do exactly what you described. However, we do use Absence Mangement. What we do is translate the #hours a person donates into a dollar amount and put it in a bank. For example, if Sue Smith donates 8 hours of her PTO and at the time she made the donation she earns a base rate of $25/hr, her 8 hours is worth $200. The Donation bank is credited with $200. All our employee plans are hours plans but our donation plan is an earnings plan. When John Adams has a catastrophic event and needs to request 8 hours from the Donation bank, we examine his base rate at the time of the request and see that he makes $12 an hour so we subtract $96 from the donation bank and credit his bank with 8 hours which he then requests as a retroactive "special check". The bank now has a balance of $104. Many steps in our process...I'd be happy to discuss further. You can email directly at ihuerta@phs.org .