Shortages/Price discrepancies

tina-cosgrove

How is everyone handling shortages and price discrepancies? We would like to start creating chargebacks in PO31 for shortages and working with AP for price discrepancies using MA64. Does the reason code for the short pay/chargeback appear on the check remittance? If not, how do you let the vendor know why you are short paying an invoice?

Thank you,
Andrea

dechevar

We only use PO31 if actually returning product. The shortage should be seen on the PO220 report by the buyer and validated that the supplier did not ship. If they did not and no shipment is expected, the remaining should be canceled and the invoice matched against the actual # received. If the vendor charges for the original qty and not received qty, the chargeback would be done on MA66.2. If the invoice is already paid, we request a credit memo from the supplier and pay it as direct as credit memos cannot be applied to closed POs.



I see the benefit of doing the PO31, but our policy is to reflect only what physically occurred in Lawson.

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