ACA IRS XML Correction Files

Legacy Contributor

Has anyone attempted to create and upload a "correction" file to the ACA site? We had a lot of TIN mismatch errors and I am curious how other uses went about creating correction files. Is there an Infor program for that process yet?

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I am also interested in how to do a correction file. I do not know the answer. I have opened an Infor ticket, haven't heard back yet.

I would also like to know the answer to this. We checked BN299 and the BN299.scr does contain an option for a correction file, but it is commented out. We have the latest patch applied (BN299.scr vsn 6) as far as I know. I don't see any documentation in the KB on how to send a correction file, and what I have found so far on the IRS website is not clear. Jen and Deb, I will open a case also, so they know people are asking about this.

BTW Jen, I just wanted to mention that our errors were also a boatload of invalid TINs. What we are HOPING to be able to do is just blank out all the dependent SSNs on BN96 for the records that err'd out, and then run BN299 to create another file that picks up the dependent DOB instead!

Legacy Contributor

ACA Correction, Void and Replacements Employer Reporting (aka BN299 XML files) are still in development. We have a developer coding the solution, so hope to have it released in the near future. We are working on KBs for how to manually process if your organization cannot wait for the CTP to be released. Thank you for your patience.

Has a KB file been put out for this yet? I got a partially accepted with several errors that I need to fix but not sure how to submit the corrected file.

Legacy Contributor

Parul - we have the same question, we are waiting to submit our corrected file as well. When will the KB be out for corrections?

Legacy Contributor

This was a response I received from Infor on this question last Thursday:

'Hello Tim - My name is Steve Morris and I will be working with you. If the IRS is saying a replacement is needed then you have 60 days from the file rejection date to submit a replacement. Currently we have KB article 1836992 to assist with replacement file submission. Development work is being done to provide replacement and correction processing. KB article 1655392 will be updated when a patch is available. '

So, we're watching 1655392 intently, since we'll need to submit corrections too.

Thank you for the response. I was impatient so I corrected some errors on my file, ran another BN299 and uploaded a replacement file (replacing the O to a R and entering in my original receipt ID). I just checked the status this morning and I still have some errors to correct but the ones that I fixed no longer show. I am not sure if I can get the file to be completely accepted but I am going to give it a try.

Thank you for the response. I was impatient so I corrected some errors on my file, ran another BN299 and uploaded a replacement file (replacing the O to a R and entering in my original receipt ID). I just checked the status this morning and I still have some errors to correct but the ones that I fixed no longer show. I am not sure if I can get the file to be completely accepted but I am going to give it a try.

Legacy Contributor

I'm curious to hear how others are going about fixing the TIN mismatches. Are you verifying names/SSNs through the Social Security verification process and/or contacting employees? Is anyone just deleting the dependent SSNs and rerunning to use the birth dates? I'm concerned about doing this and then later rules changing and having SSNs will be required.

For those who have gone through the SS verification process, have you seen any patterns to your issues (i.e. missing middle initials)?

Legacy Contributor

I'm not providing legal advice but my interpretation and understanding of the IRS documentation is that SSNs are already required and there are standards that have to be met in an effort to obtain valid SSNs if you don't have them and can't get them after good faith efforts. The docs I have seen include the timing and steps necessary to document requests to obtain the SSNs. I don't believe just sending DOB is going to satisfy the good faith effort requirements of getting SSNs. For our 400 + mismatch errors we sent letters to the home address requesting the employee provide the SSN for all dependents we sent on our file - since the IRS won't indicate exactly which SSN/name is the mismatch!

CarlaM, we have about 75 dependent SSN errors, and plan to delete them on BN96 and rerun, hoping that the correction file coding will pick up the DOBs for those deps instead (I hope the CTP for the correction file comes out soon!). We are not too concerned about blanking out the dep SSNs in case they are required in the future. Even if the IRS did start to require them, I just can't see how they could make this requirement retroactive. They certainly could not ask employers to chunt down employees who no longer work for the company to get dep SSNs...??!!

We found some typos with SSNs, but also typos with names, particularly employees with 2 last names. I even found some instances with wives who never changed their SS cards, and children adopted by a step parent, but again, never had the SS card updated. Personally, I would hesitate on deleting the SSN. My IRS person said that they know we won't be able to track down terminated employees, but to document, document, document the steps we took to verify/correct the information.

At Inforum, Amy said that the corrections patch is in QA right now, so hopefully that will be available soon.

If the dependent SSN is incorrect, and you can't get the information from the employee, you will still have to delete them from BN96 in order for your file to pass muster at the IRS. The original SSN information that you deleted will still be available on the EMDEPEND file, it will not be lost.

Wichtige Lösungen in der Wissensdatenbank Mai 2012.pdf

Legacy Contributor

Just FYI everyone in case you haven't seen the update yet today, Master KB 1650062 has been updated with the correction/void KB's and KB 1655392 with the CTP info

I appreciate the documentation regarding the correction files, but I feel like I am missing something. Does anyone know if we have to first void the records we've fixed and then re-run the BN299? I fixed the dependent records, then set those EEs to corrected in BN97, and re-ran the BN299 for corrections but the data returned the original records with the bad SSNs.

Has anyone tested this process and gotten good results yet?

Are you correcting the bad SSN's on the BN96.1?

I corrected the HR13 dependent records, as that was an option in the scenarios. Do I need to do both?

I believe so. Check your BN96.1, if incorrect make the corrections and rerun your BN299 to see if it is fixed. We had to do that on our original transmission when we had name errors. Correcting them on the HR13 and HR11 did not automatically update the BN96.

Do I set the correction flag in BN97 after correcting the BN96 and before running the correction BN299? I am sorry to ask so many questions but this process is a bit scary.

monthly_proactive_com201101.pdf

Legacy Contributor

If you correct HR13 then you would need to rerun BN990, since HRM is storing off the data in the BNACAIRSDP table for dependents. Like Deanna said, you can make the change directly in BN96 which updated the BNACAIRSDP table directly so BN990 doesn't have to be rerun. **Important note: If you change in BN96, then later run BN990 for some reason, it will recreate the BNACAIRSDP records based on what is entered in HR13 which wipes out an overrides you did on BN96.

Thank you Amy. After I run the BN990, do I then set the correction flag on BN97, and then run a correction BN299?

I am making corrections to BN96 for dependent information and cannot get to all the dependents. The screen displays the employee and the first 4 dependents only. Page up or page down doesn't seem to be functional. Is there a way around this?

I am at the point where I am adding the correction flag in BN27.1, and although we installed the patch overnight Thursday 7/21, I do not have a topic R7 nor the name/SSN/address details in BN27.2 topic E1.

My BN299 does read BN299-15F and I have BN97. Has anyone else gotten this far and gotten topic R7?

FYI we had to recompile to get the BN27 topics, if anyone else runs across the problem I did.

Legacy Contributor

I posted this elsewhere but will repeat here:

An issue I encountered in verifying the SSN/Name is the site available to use is the Social Security site and not the IRS database. All 3 of my "error" records pass the SS validation.

After talking to the 3 employees we did get alternate names that were accepted by the IRS but which fail SS validation. Our Lawson system has the last name that appears on the employees' Social Security card, I9 form, W4 form and W2 form and what the employees state they list on their tax returns. I am not sure where the IRS got the name we had to match.

Amy - I don't see in the instructions that we should check 'corrected' in BN27.2 Topic E1 for employees - that is handled by the corrected indicator on each BN97, and also in BN27.1 Topic R7, right?

Legacy Contributor

When correcting employee 1095 data, BN299 looks to BN97 for the employee's corrected indicator. If correcting for Report Entity 1094 data it looks to BN27.1.

Got it - thank you!

Has anyone else gotten to the point of validating your corrected manifest file? I am getting an error -

the 'urn:us:gov:treasury:irs:ext:aca:air:7.0:UniqueTransmissionId' element is invalid - The value " is invalid according to its datatype 'urn:us:gov:treasury:irs:ext:aca:air:7.0:AIRBusinessCorrelationIDType'-the pattern constraint failed.

In my manifest, it looks like the Unique Transmission Id is blank (hence the ") - could this be because I'm running the BN299 as Final Submission No? I have the IRS Receipt populated in BN299.

Also, the Test File Cd is showing T, although my BN27 Technical File Control topic is set to P. Can anyone help me figure out what I'm missing?

Legacy Contributor

When I run the BN299 with option 3 in the Final IRS submission, it goes to "needs recovery". If I run the report with an option 1 it runs just fine. However, according to the KB about BN97 the BN299 the file needs to run with an option 3 to process the changes. Am I missing something?

Legacy Contributor

All of our files have been Accept with Errors by the IRS. I understand how to use the record ID listed in the errors to determine which employee record has issues. However, in each of our error files there is 1 or 2 lines that only list the receipt ID and submission ID with the error TIN Validation Failed; there is no record ID.

The files with 2 lines were accepted by the IRS with our first submission. The files with just 1 line were originally rejected; we had to fix the company name and resubmit.

Any thoughts on what this record without the record ID is indicating?

(receipt ID)|1 AIRTN500 TIN Validation Failed

Thanks.

Legacy Contributor

We have the same issue. According to the IRS, it's related to the 1094 record. We are working on obtaining the *exact* name on file with the IRS for each of our entities in an attempt to see if a member of the ALE is incorrect and causing the error. When you speak with them, they can tell you that the name you have is "close, but not an exact match" and yet they can't give you the exact name on file. It's very frustrating. Our finance area is working with the tax professionals they work with to obtain the exact names on file.

Legacy Contributor

I was afraid it was something like that. Thanks for the information. Hopefully our Tax Manager can help.

0712131256598360.doc

Legacy Contributor

Has anyone successfully submitted their correction file(s)? When I run the BN299 for the correction file, the Authoritative Transmittal is showing as blank even though I have a 1 in the field on BN27.1. I'm thinking this is not correct but maybe it is since this is a correction file. Thanks.

I submitted a correction file, which came back with one more error. I found the error (an adopted child whose name had not yet been updated at the SSA), and am ready to run another corrected BN299.

Does anyone know if on the Correct/Replace tab I use the receipt ID from the 1st original file, or if I use the receipt ID of the corrected file that came back with one more error?

Thanks!

Quick Lap Through Infor OS.mp4

Legacy Contributor

Hi Jenn - Correction use the most recent IRS Receipt ID, whereas Replacements use the Original IRS Receipt ID.

0712131256598360.doc

Thank you Amy!

Creating a Remote Workforce Strategy_Webinar_6-2020_LN.pdf

Legacy Contributor

What determines whether a file is a correction or a replacement? My last file rejected due to 145 TIN/SSN errors. Once I get the correct SSNs will my file be a replacement or correction?

Legacy Contributor

If HR is legitimately unable to get a SS# for a dependent and it is causing "TIN Validation Failed" error, what should we do? We don't have any 'correction' info to submit for these so ???

2410 Infor M3 Cloud Update - Finance Innsbruck 20241009.pdf

Legacy Contributor

The IRS recommended that we send our requests for validation via registered mail and keep copies of all correspondence to document our efforts to obtain the SS#. As long as you have this documentation you should pass any audits that could come your way.

Legacy Contributor

When I run the BN299 for the correction file, the Authoritative Transmittal is showing as blank even though I have a 1 in the field on BN27.1. I've also tried changing the file to Final Update but am still getting the blank Authoritative Transmittal. Are others receiving the same thing? If yes, did you transmit the file that way and the IRS accept it? Thanks.

Legacy Contributor

I submitted my correction file using the original IRS Receipt ID. The correction file was rejected. I fixed the issues and need to create a new file. Would this file be a 'correction' file or a 'replacement' file? Which receipt ID would I use - the original receipt ID or the one I received when I submitted the 1st correction file, which was subsequently rejected?

I'm not able to remove the "Processed" flag added to BN97 when the 1st correction file was created.

Legacy Contributor

Correction File must be corrected by another Correction File (not replacement file), using the most recent IRS Receipt ID (the last correction file attempt). Replacement files are only used to replace the "original" file attempt.

Legacy Contributor

Where do we find the "Actual Total Nbr 1095-C filed" number? Is that in the manifest?

Legacy Contributor

I'm trying to send my correction files and I'm stuck on the Actual Total Nbr 1095-C filed section on BN27.1. I needed to update a field in BN27 and now resend my files, but I'm not sure what number to put in the actual total number. Do I enter the grand total of all the files for all my ALEs or the total for each ALE. Any insight would be GREATLY appreciated.

Legacy Contributor

That field is for the report entity listed at the top of the screen. KB 1843369 Step 4 says if the count of 1095-C forms in the original file was correct, use that number. I was able to just leave the original count on BN27.1, Topic R1.

Legacy Contributor

Thank you CarlaM, but what if your count was different for each month? I believe when I first sent the file I entered a different count for each monthly total.

Legacy Contributor

You only need to change them if the counts on the original file were wrong.

Legacy Contributor

I need to send correction files for corrected socials and fix the "Authoritative Transmittal" box for my entities. When I run the BN299 the "Authoritative Transmittal" box is not checked, but I did change it in BN27.1. What am I missing? Anyone else have this issue?

Legacy Contributor

The Authoritative Transmittal field was also blank on my correction files (it was a 1 on the original file). I left it that way and the files were accepted by the IRS.

Legacy Contributor

We have social errors on dependents and errors on the 1094 employer section. If I send correction files for the 1095 information do I also need to follow the KB for 1094 Form Correction and send that as well? I would be running BN299 for both 1094 and 1095 if that is case (I think). Anyone else have this situation?

Legacy Contributor

Hi Nicole - You would correct the 1094 which is one run the BN299 > Correct/Replace Tab > Form = 1094, then you would run BN299 for the 1095 Correction; BN299 > Correct/Replace Tab > Form 1095.

0911060553270289.pdf

Legacy Contributor

Thank you Amy!

Legacy Contributor

Okay, dumb question. What do I submit to the IRS when I have both 1094 and 1095 corrections? I've run the BN299 for the 1094 and the 1095 and I get 2 XML files for each. Am I uploading 2 different sets of corrections to the IRS site - one set for the 1094 and one set for the 1095?? Thanks!

Legacy Contributor

Yes, there would be two files. 1st XML file would be for the 1094, then the 2nd file would be the 1095 forms XML file.

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