PO10.2 records - why do you use them?

We have our vendor master set up as parent/child. Each tax ID number = a parent. We have been using IC12 records for all of our items (stock or non-stock) because that is how we set up Lawson 15 years ago. We currently have to maintain 7 separate IC12 locations for inventory and/or non-stock items. We are adding in additional entities that require separate PO companies, which equals even more IC12 locations to maintain. I want to get out of that business for our new companies.

We assign the vendor/purchase from location in IC12 as well. We do not want to start assigning them on the contracts. My thought is we can put the customer service phone/fax/e-mail into PO10, and determine our issue method there. Instead of getting an account number from the vendor, we will 'force' them to use our GLN number. EDI vendors would have to be handled differently.

I would like to know if any one has successfully kept the purchase from locations out of the contract file, only used IC12 for stock items, and still uses PO100 and get's their purchase orders to the correct vendor/location with minimal to no buyer intervention. Or if I'm just thinking crazy thoughts.

Thanks!

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Comments

unknown

I only have IC12 for stock items or the records IC81 creates for nonstick pars. None of the IC12 stock locations have IC12.2 populatated But we absolutely want the vendor and division on the PO25.

Yes - PO10 creates our issue methods.

Yes - we use PO100 for most of our PO creation. Last fiscal year, 92% of our regular orders were created by PO100.

Why don't you want to populate vendor on the price file? Regardless, you will need to populate that somewhere. If you do not put it on IC12 or PO25, then it has to be the Req header and I do not trust my users to select the correct vendor at all.

pcesarz

We have the vendor on the contract, but not the Purchase from location. We don't want to put the purchase from location on PO25 because then we have to maintain 7 different price agreements for the same item. That seems like more maintenance to us. It's easier to add an IC12 location than it is to add a 50 line contract. And you are correct, we don't trust the users to select the correct vendor either - not even the correct purchase from location.

The

dechevar

We are set up like KatVila. We do not do the linkages between Parent and Division in AP10. We do not use Purchase Froms at all for purchasing. We have 23 stock warehosues (IC12) and 693 Par Locations (IC81) and we do use the IC12.2. Pricing is tied to PO25 at the vendor level and we have no problem pulling appropriate agreement pricing using PO100. PO100 is used for all our processing except capital POs.

We had gone down the path of Purchase From for our main distributor to distinguish low unit of measure ship-to locations, but this created a lotof maintenance and we moved away from using Purchase From within 2 years of go live (2012). We try to maintain the supplier hierarchy in the Manufacturer table as opposed to the vendor master.

pcesarz

For those of you that don't use Purchase From's, do you have multiple ship to's? If you do, do the vendor's give you a separate account number for each ship to and if so, where do you put it in Lawson? Do you have a separate vendor number for each account number? Sorry for all the questions - I just want to be sure I understand what we can and can't do. For us it all boils down to the account number from the vendor.

0712131256598360.doc

dechevar

We have multiple ship to by company and the accounts are stored on the EDI translation table for EDI vendors. For non-EDI, we put the accounts in the PO10 comments and the buyer uses them as necessary with each supplier.

unknown

Yes - I have 6 hospitals, 7 Central Supply and 1 IT warehouse as IC02. The hospitals are non-stock. We stopped maintaining IC12s for those when GL/Account appeared on IC11.

So I have an item in the item master with a GL code assigned. PO25 is for V# Medtronic Purch From USA - pricing is listed as all my organization pays the same cost. Participant on the PO25 header is Company 1. No IC12.2s are populated.

Any user from Company 1 attempting to order the item as replenishment will get a default for the account on IC11, the vendor, purch from, buy cost and buy uom from that single PO25 record.

On PO10.2 Medtronic USA is set to issue however we want. Accounts are in comments, but generally vendors pull it based on address for fax/email POs.

Edit: PO01.4 had to be changed when we got rid of the IC12.2 for non-stock.

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