Name changes made for ACA and W-2 impact

sriman-shivakoti

I am curious about this since the IRS files for ACA come back with incorrect name.

We operate under the premise that the Employee's name has to match what is on SS card otherwise our W-2s will be incorrect.  It has been my understanding that you will be fined otherwise.

 

The place where you submit the 2 files are different.  W-2s go to Social Security Administration but 1095s go to IRS.

 

How are others reconciling those 2 items?

unknown

We also use SS name as the name for W-2s. Any name changes being made to get the 1095-C files accepted are only being made on BN96 & BN27.2 so they will not affect W-2s. Unfortunately, that means we will have to make the same changes again each year until the IRS & SSA get their systems in sync.



The SSA website under FAQ, indicates that people who have a mismatch between the IRS & SSA should contact SSA at 1-800-772-1213 (TTY 1-800-325-0778), Monday through Friday between 7 a.m. and 7 p.m.



At some point, we hope to notify the employees whose names we've had to change for 1095-C purposes of the mismatch so they can contact SSA. We'll also encourage the employees to review their dependents names/SS# during our annual enrollment to ensure that information matches their dependents SS cards.