MA80 and MA180 - Best Practices

We currently do not use the MA80 or MA180. Only when recommended by Lawson or a consultant. We are considering archiving receiptss and would like to hear what others are doing and consider best practice. What are the risks of having MA180 used by multiple people who may not be experts.

Any thoughts would be appreciated.

prattja@wvumedicine.org

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Comments

unknown

How long have you been on the system? We find that some older data tends to need some TLC when running the MA180. We do not provide access to this screen to end users. Finance/AP asks to have it run quarterly. AP reviews invoice statements in relation to old receipts on the PO135 before the MA180 is run.

Someone on my team would be willing to provide some guidance, but she will not have time until late September or early October. If you message me then, I will put you in contact with her.

Also - RPI has done webinars on this in the past. You may want to see if they record and post their webinars. http://www.rpic.com/

unknown

We have been on Lawson since 1999 and matching since 2001 but we have grown tremendously since then. We have a new director who wanted to look at MA80 and MA180 for AP but we have always been cautious and used sparingly. We mostly only used archiving for system errors and with the recommendation of Lawson support. Multiple fears. 1) The PO135 reports will not be worked well if at all, 2) we may archive something that should not be and can't undo, etc.

Depending on why we think the receipt is present without an invoice we could take several approaches like dummy debit / credit, backing out the receipt, etc. but archiving has always been a last resort after research was done.

Are you able to undo an archive? I thought in the past you could not but not sure if future versions changed. I was also thinking that archiving one at a time on PO20 may be a good option. One at a time takes more time but the positives are checking the work and confirming all is good with lowering risk of error. Shouldn't have a tremendous amount of issues if reports are worked.

I will connect with you on the community and you can also e-mail me at prattja@wvumedicine.org. I would like to connect with your team. I will check out the rpi webinars.

Thanks!

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