Non-Lawson Invoice Interface - Accounts Payable

We currently use Lexmark (Image Now) to import direct entry invoices into Lawson using the APCINVOICE and APCDISTRIB, AP520 / AP52, process. We also have EDI coming through GHX into Lawson using the MA540 process.

We are planning on changing Lexmark (Image Now) to include a data capture function and enter PO invoices through a similar process as we currently use. Has anyone done this before? How does the import process from Lexmark, or any similar system, work when PO invoices are included? I am looking for as many details as possible to hopefully avoid reinventing the wheel and any pain points.

Any thoughts or suggestions would be appreciated.

Thanks,

Jason

prattja@wvumedicine.org

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Legacy Contributor

I haven't done something like this, but if Lexmark can create an MA540CSV file, you can process similar to your EDI invoices. The file specs are not terribly difficult.

Legacy Contributor

We currently enter PO invoices's manually. We will be changing to a data capture (OCR) with Image Now (Kofax) and will be using the MA540 in the near future.

We currently do not add Add-On-Cost's to the PO. We enter AOC's as an invoice only entry on the face of the AP20.2 (Invoice Entry). When we move to the MA540 this will need to change.

What do others do for Add On Cost on the MA540? Does anyone use AOC codes? If so, how is the AOC code set up.

If not AOC codes how else would you enter AOC to the MA540 file if AOC is not set up on the PO Line. I do see some type of distribution line but have not tested yet.

Any help would be appreciated.

Thanks,

Jason

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