How to build vendors for Credit Card payment program

Our organization has been involved in a credit card payment program. We are going to be using a different partner for this program. We have a number of new vendors to be added to this program. We have a number of different facilities within our General Ledger and not all facilities are participating in the program. Does anyone know of an easier way to add these vendors to just those facilities without having to go in AP10 and build all the facilities for each vendor separately? These vendors do not fall under the same vendor class so it will not work using a separate process group. Any assistance would be appreciated. Thank you

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Legacy Contributor

At GHS use you a Payment Code (CRC) to differentiate what vendors are enrolled in our card program. We then run the AP161 to generate the file sent to our card processor. Not sure if this helps in your situation. Are setup is we have one vendor master used by one company with multiple entities. We then use the AP10.2 location to distinguish if a vendor of one entities utilizes the card program or not by updating the Payment Code of the location record. Happy to provide more detail if you think this might be an option for your organization.

Legacy Contributor

We have used Bank of America in the past and currently use Wells Fargo. We not a centralized accounting / cash department and each of our hospitals reconciles and pays Wells Fargo from separate money so we set up a new bank account (cash code) for each entity and a payment code for E-Payables. We do have one vendor group and set up the defaults on AP10.5/AP10.5/AP10.2. The vendor class is mainly used for reporting so you might want to consider it for categorizing E-Payables vendors separately unless you are using it for another specific use.

We are currently looking into going to one bank account on the Wells Fargo side even though we are still decentralized but that may require a little tweaking of the set up. Not sure how the change will impact us yet.

The bank will likely have instructions or something they will provide that shows how others have completed the set up using their system.

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