Tracking Non-Employee Students without SSN

mbozenik

We have been tracking non-employees for a few years now.  Contract, Agency, Volunteers, Interns, Students, etc.  We have unique status codes and job and positions to distinguish them from employees.   The issue have now are students from abroad who don't have a SSN.   Has anyone else had this issue and how do you get around the required SSN in HR11?

unknown

If you have the non-employees in a separate company, you can make the SSN not required. If they are within the same company as your employees, then you can do what we have and just assign an SSN that is obviously not real. You can use the same one over and over (so it's very easy to spot them), but you will get a soft warning that someone else is attached to that SSN. Or you can come up with a list of SSNs that are obviously not real to attach to those individuals to prevent that error. We do the latter.



I've also heard of companies using part or all of the person's visa number as their SSN. But beware that this could actually result in a duplication of an actual SSN.

0911060553270289.pdf