EDI AOC charges on line level and invoice level

We have a very large vendor that we use through GHX EDI. We are being billed for freight on the line levels, but it also tallies at the total amount of the invoice. We have manually been deleted the line level in MA54.8 in order to get these invoices to release. GHX is willinf to make a correction, but this will mean all invoices we have coming in this way, will have to charge freight at the invoice level. Has anyone else ever encountered this problem?

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Comments

jon-athey

We have always processed freight at the summary (invoice) level as a spread AOC, not the detail (line) level. We've had a couple vendors send us freight charges at both the detail and summary level on EDI invoices, which doubles the AOC and causes the invoice to be out of balance. I just request that the vendor only send freight at the summary level and they have made the change without issue.

unknown

Thanks for the update, we went back to the vendor but they weren't willing to budge.

jon-athey

If that's the case then here's your solution

Problem: Vendor is sending add-on cost in both detail and summary SAC segments. This is causing the invoice to be out of balance.

Solution: Add a substitution table record to ignore the summary SAC segment.

List Name: MAP_AOC_LEVEL

Lawson Value: DTL

External Value: [tpid] or *

OR ignore the detail SAC segment

List Name: MAP_AOC_LEVEL

Lawson Value: SUM

External Value: [tpid] or *

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