Benefits Admin Outsourcing

We are looking at outsourcing our Benefits Admin. I am curious how others are getting this information back into their payroll system. Are you loading only the deduction information or the election information and continuing to maintain benefit plans? Would we just stop using the Benefit module completely and rely on our partner to provide data.

I appreciate any thoughts or suggestions.

Kim

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Legacy Contributor

We outsourced Benefits Admin this year. We are now only loading deductions via PR514 and imputed income via PR530 uploads. It is going pretty well. Using PR14 does limit some audit functions but the ben admin system really handles so much more than just elections so it was a good move for us. We had to end our benefit plans, and the subsequent deduction codes and built new deduction codes.

slivak

We outsourced our benefits to Business Solver, and we do the same -- just import deductions and imputed income. LOVE not having to deal with all the benefit processing headaches in Lawson.

Legacy Contributor

What company did you outsource to? We're considering that move for next year and are curious about what others are using and whether they are happy with the company. Thanks!

lori-vanhorn

We outsourced two years ago using Benefit Focus. We have never gotten a good PR514 or PR530 file. Every step of the way has been a manual process. We are looking to change vendors now, either ADP or Be Swift. Pros and Cons with both. I'd rather stay with Lawson despite the issues.

0712131256598360.doc

slivak

We outsourced our benefits with Business Solver. They have been fantastic!

Legacy Contributor

Did you make a decision between ADP or Be Swift? We are currently looking into Benefit Express, BeSwift, or Business Solver.

0712131256598360.doc

Legacy Contributor

We moved all our health and welfare benefits to bswift about four years ago and it has been a great partnership. The implementation was easy enough with lots and lots of testing. bswift is very flexible and works well with us when we have benefit changes. I would highly recommend them.

lori-vanhorn

We are going with Be Swift but thru a 3rd party so I hope we have the same experience as Rbholladay.

Legacy Contributor

We are beginning implementation with Alight. Today is our first file format call for outbound census file. We are more concerned with next week's call on inbound payroll file. Similar to the question posed in this post, we are seeking advisement on how we are to process incoming deduction file... what format Lawson needs... whether we need to maintain the plans in BN15 or deduction frequency table and deduction amounts in BN32. Seems that we will get a full payroll file in first feed, then only changes thereafter, so I'm trying to process in my head how/where the deduction imported data is stored to know that the deduction is to continue for the next 20 pay periods (for instance). Any feedback to this topic would be useful.

joseph-carfagno

We outsourced to Business Solver last year. We ended all of the BN plans and just imported PR14 records using PR514 for each employee via a file feed from Business Solver. We receive a file from them every Payroll Monday of changes/adds/ends. The only problem we have is when there is a deduction that has been ended - and then they restart - Business solver sends it as an Add and it errors out on the PR514. We have to manually update those record.

slivak

As Cindy mentioned, you need to end all of your benefit enrollments in Lawson, otherwise you're going to end up with duplicate deductions -- those you import from Alight and those that Lawson creates from the active enrollments in BN32.

sriman-shivakoti

Do you use Lawson for your ACA reporting? Do you intend to maintain the benefit setups in Lawson? If the answer to the above is Yes, then I would think you need files for benefit conversion programs and not PR514.

Legacy Contributor

I believe our broker and/or Alight will now be handling our ACA reporting as part of this outsourcing.

Legacy Contributor

Do you get a full file feed from Business Solver or only changes?

joseph-carfagno

The first time we got a full file feed and then after that we just get changes.

Legacy Contributor

May I ask, did you have to create new deduction codes because you were end dating the benefit plans? We are trying to figure out if we'll have to create all new deduction codes, and if so, would it not have to be attached to a plan? It seems that all of our deduction codes are currently tied to a plan.

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slivak

Yes. We ended all plans in Lawson when we outsourced our benefits and created all new deduction codes. Our outsourcing company provides us a payroll deduction file and handles all adjustments and arrears.

Legacy Contributor

When you created the new deduction codes, did you have to create new dummy BN15 plans to attach or will my benefit analyst be able to create new pre-tax deduction codes without tying them to benefit plans?

0712131256598360.doc

Legacy Contributor

Do you have a sample of the PR530 for the imputed income upload? We are moving to Business Solver and would like to see how others are handling GTL. My email address is Maureen.vineyard@mercy.net.

Legacy Contributor

We went with BSwift and import weekly using HR513, BN530, BN532. Every week is a manual process of viewing and fixing issues with all three files. Dates are one of the big issues

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