Asset Management Mass Addition

We have quite a few assets that need to be added to our Lawson system before our fiscal year-end which is June 30. I have been told that AM500 may be our only options; however, that does not create the GL journal entries automatically and we would have to manually create them after loading the assets. Has anyone completed a mass addition of assets? If so, what process did you use? Any information on how to do this mass addition is greatly appreciated.

Thanks,

Rhonda

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Comments

sarah-jackson

We use add-ins to load large quantity of assets. The add-in uploads directly to AM20 quick addition. A journal entry will create if the asset in service date is in the current period when the AM170 is run.

unknown

Thanks, we will give that a try. I believe the Finance users in the past have used AM20.2, but not sure about AM20.1. Most of our Finance users now are fairly new and not familiar with Lawson. Is there anything special we need to know about doing an upload to AM20.1 (i.e., hidden fields)

sarah-jackson

If you have the load to AM20.2 already built you should be able to use that still. AM20.1 does not have hidden fields.

cpashley

Hi Sarah - would you be able to share your template for using addins to upload. Our Finance team will be doing a major project and this would be very useful for saving time.

sarah-jackson

Yes I would be able to share. I do not see a way to upload on this discussion though.

jreese

When you click reply, on the lower right corner you have the option to use rich formatting which will allow you to upload.

sarah-jackson

[View:/cfs-file/__key/communityserver-discussions-components-files/59/AM20-Template.xlsx:320:240]

unknown

Sarah,

Apparently, when the user tested AM20.1 by adding an asset manually, it took him to AM20.5 to add the entry. When you used Addins to upload to AM20.1, did you also have to do an Addins to upload the entries to AM20.5?

sarah-jackson

There is a setting where you can prevent the AM20.5 from popping up. Even when we manual add an asset on AM20 we do not get the AM20.5 coming up automatically. We have to transfer to the AM20.5 if we want to edit it. I believe this is on AM16 system options. I am unsure if there is any other place that needs to be updated as well.

unknown

Thanks, changing that setting helped fix that issue. I now have another question. I'm being told the asset addition should be creating entries for the YTD depreciation and for some reason when we are uploading to AM20.1, it is not creating this additional entry. It was a couple of days ago when manually adding on AM20.1, but now it is not even creating it on a manual entry. Does this YTD depreciation get created when you enter an asset on AM20.1 either manually or uploading? Is there a setting or something I am missing?

Sorry for all the questions and I do appreciate the help you have given. Most of our accountants are new to Lawson and looking to me to help them figure this out (I'm in IT and definitely not a finance person).

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