Here is the scenario, please let me know how our organization handles something like this (if it ever occurs) and what is considered best practice.
Requisition is created as a special for a routine capital activity for $25,000 (budget is $25k). Requisition goes through approval process, is approved, and PO is created. The PO is released and the PO line is received at a later date. The invoice comes through for $15,000, matches and closes the line. We now need to change line 1 to $15k and then add a second line for the remaining $10k for a separate invoice. When this is attempted, we receive the error that it is over budget and cannot be done, even though the PO total is the same and essentially there is nothing extra hitting the budget when viewing the appropriate screens.
Is this how it works for everyone else? In the past, if the invoice wasn't matched/paid yet, we would back out the receiver, fix the line, add a line, and then re-receive and that seemed to work. When we look at the budget and commitments, it shows that the $10k is still available. I'm almost wondering if this is not working correctly and if there might be a patch out there.
Any input in appreciated, thanks!
