Benefit Enrollments through EMSS

For those of you who use EMSS for benefit enrollments, how to you show insurance companies proof of enrollment with your plan time guidelines? When we have a paper form, we can provide the company a signature and date along with a hire date. Is the fact that the system controls the enrollment dates good enough for them or is there an audit date somewhere with the employee's user id and a date stamp? I'm worried that the user/date will reflect the upload date, not the enrollment date.

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Infor Lawson Human Resources Group - Discussion

Comments

sriman-shivakoti

I can only speak to S3. I don't have experience with GHR benefits. I would think it has at least the same auditing as S3. Depending on your version, you can see the user id and date stamp when drilling on the BENEFIT table or if you pend, it is in the BNBEN which causes it to end up in BENEFIT. You can also see it on the DEDUCTION record. Sometimes you can see it on certain standard Lawson S3 Reports or you can use a 3rd party reporting tool.

marty

We are also on S3 and do pend the because some of our process levels are a 1st of the month after 30 days of employment. So within those tables, the record will reflect the employee's user id and not the user id of the person who ran the batch program? My benefits specialist is worried that when asked for proof, the insurance company won't accept what we can give them. Maybe we should ask our broker what the company's proof of timely enrollment criteria is?

sriman-shivakoti

Yes the user id is the id of the employee with this caveat. Lawson records those as W6596 which means it was a ESS transaction performed by employee 6596 and not the person who ran the batch program. The user id and date stamping has gotten better over the years.

You can always test it out to make sure it works for your company.

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