AP141 - Mass Invoice Hold

Legacy Contributor

Does anyone have any experience using AP141? Our organization currently uses AP40 and Add-Ins to put invoices on hold and check runs often take almost the entire day to complete. Optimally we would like to put all invoices on permanent hold immediately after entry but without having to enter a hold code on each individual invoice. I tried using a vendor hold code on the AP10 vendor but then you have to remove the hold code for all the invoices for a vendor which won't work for us.

 

Any advice would be welcomed!

Thanks!

Legacy Contributor

You may want to reverse your theory -> we pay based on "pay immediately" and mark the invoices we want to pay. We do this via an upload. We first run the AP150 in update, which marks the invoices (based on due dates) as "selected for payment" and then run a report to pull those records to Excel. Once we run that report (detail below), we re-run the AP150 in non-update to remove the "selected for payment" status.



We have a complex LBI report that applies certain rules (if Proc Level = 11, then set pay-immed = Y, or of Vendor Group = LEG, the set pay-immed = Y, etc.) which doesn't update the system, but sets a column in that report = Y. The Excel file is then reviewed, other items manually selected for pay immediately, and then an upload is performed to mark all the invoices we want to pay as "Pay-Immediately = Y." We then run through the check run process with AP150 selection Pay Immediately Only = Y.



Hope this helps!