"purchase From" in Lawson

Hello Team,

we have been using Lawson from last 10 years . Every time we build a new hospital we are creating a new Purchase from for storing the Ship-to account numbers with the vendors. Currently we are having 23 purchase from and several ship to locations. with so many purchase from locations our EDI is getting more complicated. is there a way that we can consolidate these 23 purchase from into 4 or 5, if we consolidate them what is the best practice to store the vendor account numbers. Thank you for your time and responses.

0911060553270289.pdf

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Stace Webley

This is the same way we do it. Sorry I couldn't offer a better solution, but perhaps some validation that others (us) are in the same boat!

unknown

We only board one account per address and link the RQ01s to that address. So we only have 1 purch from per vendor division and an ED40 per IC02. The ED40 is storing the account numbers. For fax and email, the vendors are looking it up by the address for us. (84% of our PO Lines went EDI last fiscal year. God bless Metatrade.)

We only add purch froms for vendors with one tax id but multiple customer service centers (like Medtronic)

STEPS HOW TO SET UP MHS SHIP TO (IC02 LOCATIONS) FOR EDI POS

For all dock and central supply locations

1. Go to ED40 and enter the following:

• List Name: [Tpid from ED10]_O_ SHIPTO

• Lawson Value: LOCATION|VENDOR|PURCHFROM|COMPANY.

Important: You must have:

i) trailing spaces to make Location 5 characters

ii) leading spaces to make Vendor 9 characters

• Important: You must create:

i) a record for all PO purch from locations

ii) a record for all hospital docks and all hospital central supply departments

• External Value: Vendor Account from GHX boarding document, GHX Registration Center or GLN for GS1 Vendors

2. Click Add

0911060553270289.pdf

unknown

Thank you Stacey

unknown

Thank you so much for the prompt response. we are also having one account number for each physical address but we purchase for more than 30 different locations, so for each vendor we have several account numbers, which we are storing in ED40 table as well as the purchase from. we are creating ED40 records per each IC02 location and 23 combinations of purchase from. I have recommended my team to consolidate the 23 purchase from into handful depending on the number of warehouse locations of vendors. My only concern is it will remove the account numbers from PO10 records and they will be stored only in ED40 table.

unknown

You are correct, it removes it from the PO10/PO10.2 Our buyers have put them in the comments on those screens for when they are calling in orders or getting quotes - but they will not show on Fax/Email/Print as is. (You might be able to get creative with IPA, but I have no guidelines for you.)

0911060553270289.pdf

dechevar

We do not use the Purchase From at all. All account information is housed in the ED40. We have 6 Hospitals, 2 of which are LUM and require accounts at the IC81 level. Like Kat, the majority of our transactions are EDI. We do not transmit account numbers on Fax or Email orders.

unknown

Thank you for all the information and time KatVila

unknown

Great, thank you do so much for your response

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