How do you handle contractors and volunteers in Lawson

I'm looking at inputing contractors and volunteers into Lawson and want to know how other companies handle the situation. I know this topic was on the old Communities but I can't bring up any of the posts on mylawson.com. If someone knows how to view these past posts please let me know. I can't open the thread when I click on the subject line. The infor instructions aren't working. Thanks for any information.

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Infor Lawson Human Resources Group - Discussion

Comments

slivak

We enter them with a status code of NE (Non-Employee). We created job codes and position codes for them that all start with 00 so it's easy to see right away that they're non-employee codes. We established "supervisors" for all non-employee positions -- people who ARE employees who have Manager Self-Service access and maintain the status of those non-employees. Those managers review their assigned non-employee monthly and out-process them as needed.

For non-employees that are here for a specific amount of time (nursing students for example) we enter them with their expected termination date already filled in. Unless their MSS supervisor changes that date, we have a process flow set up to automatically change their employee status to terminated on that date.

linda-telles

We enter contract employees under a different process level. We use the same job codes but created a different position number ending in A so we know all those employees are the contractors. We enter them as new hires with a Term Date the term date being their contract end date.

Legacy Contributor

NFuller, Mark and Linda. Have any of you migrated to HR Foundations? If so, can you share if your process for non-employee's changed and how?

We do not have non-employees in Lawson but are moving to HR Foundations next year and plan to put them in at that time.

Legacy Contributor

We put many non-employees into Lawson S3 and will continue to do so as we move to Global HR-Talent Management-HR Foundations. We use the company structure to control employee vs. non-employee. All employees are in Company 1. We have another company for our Travelers and Registry staff. We recently created a third company to enable us to control access to our Clinical Systems (primarily Epic) for non-employees. This would include our Physicians, Residents, Medical Students, Contractors, Volunteers and Employees who require additional network accounts if they fill both employee and non-employee roles such as University Instructors, Chaplains, or as students. We allow duplicate SSN in the non-employee companies to support those with multiple roles. Minimally, the last 4 of SSN is required for anyone to get access to our private business and clinical systems.

Legacy Contributor

We have not migrated to HR Foundations. I'm just starting to build the non employee company. It will be a separate company with position codes, job codes etc. How do you handle getting the non employee a Lawson number? Do you use PA 52.4 to hire them with a requisition?

Legacy Contributor

We do handle our contractors and other non-employees the same way as we would a paid employee. They are uploaded to PA31 as an applicant and then pulled into and assigned an Employee number through PA52.4.

We request that the non-paid employees provide the last 4 of SSN and their date of birth to ensure that we don't have any duplicate records - if they had worked for us in the past.

We have a non-paid non-benefit status code "CC" set up for contractors, "VN" volunteers, "SA" Students to identify the groupings to help with system access, especially EPIC.

Legacy Contributor

We identify non-PSHMC employees with a separate process level, departments under the process, unique job code and positions all under our 1 company. Then we add them directly on HR11 and complete the term on the HR11.
Examples...
Process Level - 8000
Department - 8001, 8002, 8003 (COM (college of
Job Code - 8000's (there a only a few, COM MGR, COM EMPLOYEE, FOOD SVC MGR, VENDOR)
Our positions are smart coded - DEPT, JOBCODE (80018002)
Actuve emp Status is ZZ - Term status is T3

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