Cash Book Entries

Legacy Contributor

I have a question about Cash Book entries to record deposit transactions.  Currently, we are entering deposits on CB20 and enter a generic description for the total deposit.  At the bottom, we break out the different accounts, accounting units and accounts.  When this goes to GL, it summarizes by AU and Account, but the description on every line is the generic header description.

I noticed that to the right of each line there is an asterisk which has a place for Reference and Description.  If these fields were used, would they go over to GL in the journal entry if we did NOT summarize. 

The problem is when you are looking at a journal entry from CB, there is no way to determine what the amount includes without pulling the paperwork. 

If anyone is doing this differently, please let me know.

Thank you,

Debra Ziglar

Guilford County Finance

Legacy Contributor

We're not actively using this yet (planning stages) but you might want to look into the functionality on CB10.  We don't currently use the "user analysis" field, so we are planning to use as follows:

User Analysis Field: Proposal is to use the User Analysis field to enter ‘comments’ on cash receipt detail lines.  This data is displayed in the drill-around from GL90.  The Help Screen from User Analysis indicates:  For each user analysis, you can define the specific values you want to measure profitability for. If you choose not to define values, you can type any user analysis value in transactions. However, that value is not saved in this form (SL00.1) and used in that transaction only.  This appears to indicate that the user analysis field can be used for purposes of comments.  Ticket 11081194 opened with Infor to see if there are other/better options for this.  (Infor indicates ok to use this way, if you aren't using Strategic Ledger and they did not have a better option for comments/notes regarding deposit detail.)

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