Accrual Balances versus Terminations

Hello Everyone, I am having a situation with balances still showing on LP64 for terminations. Maybe between payroll and myself we are missing some steps. I thought once payroll pays out the time via PR80, it zero's out the balance.

We are showing past terminations from years past with balances still. What are we not doing? Can someone please share their process with me so I can get this cleared up once and for all. Thanks, much appreciated.

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Comments

slivak

It sounds like you may have a gap between paying out the last balance and performing one last accrual cycle. Make sure you've populated all Accrual End dates for terminated employees on Employee Absence Plan Master (LP31.1) before you run each accrual cycle.

sriman-shivakoti

I would also be curious to know if your Master End on LP31 is populated too soon.

d-wilcox

I normally have to add an additional accrual on LP70 for the termination. It seems like there should be an automatic way to do this so I do not have to touch the LP31?

d-wilcox

Is there a report I can run to populate the termination dates on LP31?

slivak

[deleted]

d-wilcox

I also have an executive who is still accruing from 2015. He has a term date, term status. On the status code, it is NN. (no pay, no benefits) but yet he is still accruing. On the employee group, it is excluding status LA to ZZ. How is he still accruing? I am baffled. This situation of course is messing with General Ledger.

CPQ_UserGroupWebinar_2020-10-22.pdf

d-wilcox

So Mark, in your payroll process do you run this all the time at the close of payroll?

unknown

Our policy is to pay out balances on the check following the employee's final check for hours worked. We do have to manually populated the Accrual End date on LP31 and set the Master Override flag to prevent LP100 from populating Accrual End with the employee's term date. Since our accruals are dated with the pay period end date, the LP140 will not calculate the accrual if the Accrual End date is prior to pay period end. With this set up on LP31, the employee receives the accrual for his/her final hours worked.

Then, on the following pay period we use LP130 to create the time records to pay out the balances for terminated employees. When the LP197 runs, this creates a zero balance.

After the payroll for the sellbacks is finished, we run the LP103 to get a listing of the employees who have Accrual End dates on LP31. Since the Master Override flag on LP31 is set to 1, the LP103 won't actually populate the Master End date. We enter the Master End date manually using the LP103 report to identify which employees to update.

monthly_proactive_com201101.pdf

d-wilcox

Thanks for your input Carla. I will forward this on to payroll and see what we need to incorporate. I know she likes to pay everything out at once, then close payroll.

0712131256598360.doc

slivak

Sorry. I deleted that last post. Obviously, you CAN use LP103 to mass end plans, but that's not really what you're looking for.

LP100 is the program that automatically enters accrual end dates when employees fall out of your accrual structure groups.

d-wilcox

I run the LP100 every payroll.

unknown

Is your employee group flagged with a Y for Absence Management in HR55.3?

0911060553270289.pdf

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