Paying EDI Vendor via ACH

We are running into an issue where paying an EDI vendor via ACH is a very manual process. The default process level for EDI is Level 1, but ACH is level 2. To pay via ACH, AP has to go AP30.1 and change process level to 2 and add location code, they then have to go to AP30.3 and enter payment code and cash code. They used to default the payment code and cash code on AP10, but they say that caused issues.

How are others paying via ACH handling the process levels for EDI vendors?

Regards,

Dan

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Comments

unknown

We don't do anything with AP30.1 to do ACH. A vendor is either paid via ACH, or not. If paid by ACH, then the cash code reflects that. It might be beneficial if you drilled into the so-called "issues" to see what's going on. For instance, if there are occasional non-ACH payments being made to an ACH vendor, maybe you could set up a different vendor number or a different vendor location, either of which would be permanently dedicated to ACH.

dechevar

Is ACH your default Process Level 1? EDI is Level 1 and our ACH is Level 2. Our understanding is the process levels must match to process the payment. When a process level is built on AP00.5, it must be tied to a payment group. Our payment group on Process level 1 is System check.

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unknown

Process Level does not dictate payment type. We have one single payment group for all of our process levels, but use different cash codes and payment codes to process various types of payments from different bank accounts.

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