Multiple Companies - Open Enrollment Process

We are currently working on the setup of an additional HR Company in our Lawson Environment. They have been on our system for some time now (Financials), but outsourcing their HR and Payroll until now. One of the items we're discussing internally is how the Self Service Open Enrollment process will work with an additional company? We have been using ESS Benefits Enrollment for some time now for our main company and although a bit 'clunky' we have the process down. Knowing that the plan documents that you place out in the XHRNET/BNNET directories correlate to the benefit plan name in Lawson, we are concerned that the plans for this new company need to be unique. We also have questions about the separation of WELCOME messages etc. Has anyone else out there experienced this and if so, do you feel we have logical concerns at this point? (or aren't we taking something else into consideration)? Any feedback is greatly appreciated. Thank you.

IDM Update M3 MT Meeting 6-17-20.mp4

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Comments

sriman-shivakoti

Are you setting them up as a separate PL? That is what it sounds like to me.

We have many PLs and one company utilizing benefits OE and other portions of ESS. All messaging, all companies agreed to the wording and we kept it pretty generic. Employees only see the benefit plans, they are eligible for so that documentation linked to those urls is specific to those plans.

Also 1 of our PLs has OE at a different time than the others. That is controlled through the rules and employee groups.

I hope this helps.

kevinwheeler

Hi Margie, Yes.....separate company/process level in HR00/HR01. So IF both our current and this new company have a Dental Benefit Plan called 'DENT' there can still be separation on the documents that are linked to the plan (since these companies have totally unique benefits/plans etc.).

sriman-shivakoti

If you currently have company A and are creating a new Company B (HR00), then I believe you will be able to have the BN15 plan both named DENT. If you are just creating a new PL B(HR01) under company A, then your unique benefit plan will not be able to be named DENT if it is for your other PL. The BN15 won't allow it.

kevinwheeler

What about the link to the plan descriptions in the xbnnet directory on the web server? For instance, right now we have an HTML document in the xbnnetplandescriptions directory named 'dnprm' (DN = type, PRM=name). Won't both companies attempt to launch this document if they are named identical to each other?

Robert Canham

I played with this a little bit (I don't have multiple companies, but I wanted to see if I could reference the company number on the pages). You're right that there is only a single page for the welcome message as well as the plan descriptions by plan type and code across the system. What I found is that in the welcome message, you can get the company number by using escape(parent.company). With the company number, you can build a different html document for each.

I tried doing something similar in the plan description, but couldn't get the company number back. I didn't have much time to spend, so you may find something if you spend some more time testing it.

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