Inventory Ordering/Tracking IV Solutions for Multiple Vendors

I was wondering, what are other healthcare organizations are doing for ordering of IV solutions? How are primary/secondary suppliers and substitutes being handled?

We are exploring an opportunity that would require us to purchase 80% of our IV solutions with one vendor and 20% with another vendor. We currently distribute the IV solutions to multiple PAR locations from our main warehouse. The problem we have is by bringing on a new vendor to supply 20% of our solutions there would be a whole new list of MFG numbers we would need to build into inventory and then there would be the 80% item and 20% item on the same PAR that would ultimately be an equal substitute.

Any help would be much appreciated.

Thanks, Derek Miller

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Comments

unknown

Derek,

Whether IV solutions or mundane supplies like gauze or bandaids, the issues are the same. For the sake of users and staff alike, we use a single Lawson number in inventory and define products with different catalog numbers and suppliers in PO13.3, and set prices in PO25. This works fine when UOM's are consistent. If UOMs differ and the item will be purchased regularly, we would create a new Lawson number for that item with different packaging. The key here is whoever is ordering needs to grasp the nuance of selecting a different catalog number/ vendor combination for your 20%. It works for us.

As for the Par location, unless you are scanning a barcode on the item to identify it (we scan "homemade" labels where the Lawson number is the barcode), the system cares not which item it is.

Hope this info is helpful.

Robert Traub

Hospital for Special Surgery

New York NY

unknown

Are you trying to order the same product from 2 vendors or 2 different products? Baxter IV from Baxter and Cardinal or Baxter IV and BD IV from vendors?

If it's the same product, we keep the Lawson item. If we're getting BD and Baxter in to deal with shortages, it's different Lawson items.

unknown

It is two different products from two different vendors. We are planning to build them under separate Lawson numbers and manually manage the stock at the warehouse for the time being. Thanks for your response.

unknown

I was planning a build similar to yours but of course the UOM conversion is different for the IV solutions. So we will be building separate items and manually managing the stock.

We have the homemade barcodes as well so it will not be an issue.

Thanks for your response.

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